J. Sargeant Reynolds Community College
Events Coordinator
J. Sargeant Reynolds Community College, Richmond, Virginia, United States, 23214
Posting Details
Posting Summary
Working Title Events Coordinator
Role Title Admin and Office Spec III
Role Code 19013-SW
FLSA Nonexempt
Pay Band 03
Position Number 283R0440
Agency J. Sargeant Reynolds Community College
Division J. Sargeant Reynolds Community College (Div)
Work Location Henrico - 087
Hiring Range Salary commensurate with experience, $50,000
Emergency/Essential Personnel No
EEO Category F-Admin Supp
Full Time or Part Time Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
As assigned by manager
Sensitive Position No
Job Description
Reynolds is one of the largest community colleges in Virginia and serves Virginia's capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.
Only current Reynolds employees are eligible to apply
Reynolds is seeking a full-time Events Coordinator.
The Events Coordinator manages event scheduling, facility rentals, and logistical support for college-sponsored events. The primary responsibility is overseeing the Ad Astra Event Scheduler platform, including reviewing and approving requests, communicating needs to campus service providers, and maintaining accurate information on event spaces, resources, calendars, and workflow settings. The Coordinator ensures updates and changes are shared promptly to keep all parties aligned.
The role also manages the facility rental process, handling inquiries, conducting site visits, preparing agreements, and coordinating with clients to confirm event details. In addition, the Events Coordinator assists with maintaining the Event Services website to ensure content is accurate, current, and accessible to internal and external audiences.
Beyond scheduling and rentals, the Events Coordinator supports and often leads the planning and execution of college-sponsored events, providing hands-on assistance to deliver seamless operations and high-quality experiences for attendees.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Knowledge, Skills, and Abilities
Understanding of event planning principles, facility rental procedures, and industry standards, including contracts, insurance requirements, and budgeting. Familiarity with event scheduling software (Ad Astra preferred) and proficiency in Microsoft Office Suite, with the ability to learn specialized platforms quickly. Strong organizational and time management skills to handle multiple events and deadlines in a fast-paced environment. Excellent verbal and written communication skills for effective interaction with stakeholders, clients, and vendors. Ability to coordinate events from planning through execution while maintaining accuracy in scheduling systems and records. Skilled in problem-solving, conflict resolution, and adapting to changing priorities or last-minute challenges. Professionalism under pressure with the ability to work independently or collaboratively as part of a team. Commitment to strong customer service and relationship management. Physical ability to lift, move, or arrange event materials and equipment as needed.
Additional Considerations • High school graduate or equivalent required • Three years related conference, facility, and/or special events experience • Experience with the Ad Astra Scheduling platform
Operation of a State Vehicle No
Supervises Employees No
Required Travel
between campuses as needed
Posting Detail Information
Posting Number CLS_4069P
Recruitment Type Agency Employee Only - E
Number of Vacancies 1
Position End Date (if temporary)
Job Open Date 10/01/2025
Job Close Date 10/07/2025
Open Until Filled
Agency Website www.reynolds.edu
Contact Name
Email
Phone Number
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
https://www.dars.virginia.gov/drs/cpid/PWContact.aspx
or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Only current Reynolds employees are eligible to apply.
This position is not eligible for employment-based sponsorship.
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/89429
Posting Summary
Working Title Events Coordinator
Role Title Admin and Office Spec III
Role Code 19013-SW
FLSA Nonexempt
Pay Band 03
Position Number 283R0440
Agency J. Sargeant Reynolds Community College
Division J. Sargeant Reynolds Community College (Div)
Work Location Henrico - 087
Hiring Range Salary commensurate with experience, $50,000
Emergency/Essential Personnel No
EEO Category F-Admin Supp
Full Time or Part Time Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
As assigned by manager
Sensitive Position No
Job Description
Reynolds is one of the largest community colleges in Virginia and serves Virginia's capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.
Only current Reynolds employees are eligible to apply
Reynolds is seeking a full-time Events Coordinator.
The Events Coordinator manages event scheduling, facility rentals, and logistical support for college-sponsored events. The primary responsibility is overseeing the Ad Astra Event Scheduler platform, including reviewing and approving requests, communicating needs to campus service providers, and maintaining accurate information on event spaces, resources, calendars, and workflow settings. The Coordinator ensures updates and changes are shared promptly to keep all parties aligned.
The role also manages the facility rental process, handling inquiries, conducting site visits, preparing agreements, and coordinating with clients to confirm event details. In addition, the Events Coordinator assists with maintaining the Event Services website to ensure content is accurate, current, and accessible to internal and external audiences.
Beyond scheduling and rentals, the Events Coordinator supports and often leads the planning and execution of college-sponsored events, providing hands-on assistance to deliver seamless operations and high-quality experiences for attendees.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Knowledge, Skills, and Abilities
Understanding of event planning principles, facility rental procedures, and industry standards, including contracts, insurance requirements, and budgeting. Familiarity with event scheduling software (Ad Astra preferred) and proficiency in Microsoft Office Suite, with the ability to learn specialized platforms quickly. Strong organizational and time management skills to handle multiple events and deadlines in a fast-paced environment. Excellent verbal and written communication skills for effective interaction with stakeholders, clients, and vendors. Ability to coordinate events from planning through execution while maintaining accuracy in scheduling systems and records. Skilled in problem-solving, conflict resolution, and adapting to changing priorities or last-minute challenges. Professionalism under pressure with the ability to work independently or collaboratively as part of a team. Commitment to strong customer service and relationship management. Physical ability to lift, move, or arrange event materials and equipment as needed.
Additional Considerations • High school graduate or equivalent required • Three years related conference, facility, and/or special events experience • Experience with the Ad Astra Scheduling platform
Operation of a State Vehicle No
Supervises Employees No
Required Travel
between campuses as needed
Posting Detail Information
Posting Number CLS_4069P
Recruitment Type Agency Employee Only - E
Number of Vacancies 1
Position End Date (if temporary)
Job Open Date 10/01/2025
Job Close Date 10/07/2025
Open Until Filled
Agency Website www.reynolds.edu
Contact Name
Phone Number
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
https://www.dars.virginia.gov/drs/cpid/PWContact.aspx
or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Only current Reynolds employees are eligible to apply.
This position is not eligible for employment-based sponsorship.
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/89429