Administrative Assistant Job at Sbhonline in Tinton Falls

Job Title: Administrative Assistant / Operations Support

Location: Tinton Falls, NJ
Job Type: Full-time, Hourly
Schedule: Monday-Thursday, 9:00AM – 5:00PM EarlyFridays
Salary: Commensurate with experience

We are seeking a highly organized, front-facing Administrative Assistant to join our wholesale distribution team in Tinton Falls, NJ. This multifaceted role requires a proactive professional, capable of managing a diverse workload that blends accounting operations, administrative projects, sales support, and mid-level HR functions. The ideal candidate thrives in a dynamic, in-person environment and is proficient in managing financial transactions and complex documents.

Key Responsibilities

• Financial Administration: Manage daily invoicing, including end-to-end processing of Accounts Payable (AP) and Accounts Receivable (AR) using Microsoft Dynamics 365 Business Central.
• Sales & Presentation Support: Provide direct administrative support to the Director of Sales, including preparing and refining sales presentations, reports, and marketing materials.
• Customer Interaction: Serve as a primary front-facing point of contact for the office, interacting professionally with customers, clients, and vendors both in person and over the phone.
• Operations & Projects: Handle various operations-related projects, acting as a liaison between departments to ensure project timelines and goals are met.
• Human Resources: Potentially assist with mid-level HR tasks, such as maintaining employee records, scheduling interviews, and assisting with onboarding processes.
• Office Management: Manage general office administration, file organization, and coordination of executive schedules as needed.

Qualifications

• Proven experience in an administrative, bookkeeping, or operations support role.
• High proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory, with an emphasis on creating professional presentations and managing data in Excel.
• Familiarity with or proven ability to quickly learn financial software; experience with Microsoft Dynamics 365 Business Central is a significant advantage.
• Exceptional written and verbal communication skills required for front-facing customer and executive interaction.
• Demonstrated ability to handle confidential information, particularly related to HR and accounting.

What We Offer

• Competitive hourly wage based on experience.
• Opportunity to be a key, front-facing member of a growing wholesale distribution team.
• A diverse role offering exposure to sales, accounting, and operations management.