Executive Assistant Job at Delphinus Engineering, Inc. in Bethesda

About the Organization Founded in 1994 as a small, diversified professional services company, Delphinus today employs more than 650 professional and technical personnel supporting a customer base that spans the Defense and Federal markets.

Headquartered in Newtown Square, PA, we have primary offices in Norfolk, VA; San Diego, CA; and Bremerton, WA.

Company Benefits*:
• Comprehensive health program for employee and dependents
• Company paid Dental and Vision
• 401(k) with company match
• Short-term and Long-term disability - Company paid
• Life Insurance and AD&D - Company paid
• Voluntary Spouse and Child Life Insurance
• Paid time off with company holiday
• Tuition Reimbursement
• Employee Assistance Program (EAP)
*Benefit eligibility is set forth in benefit plan documents and organization policies.

Description

GENERAL SUMMARY: Highly motivated and experienced Executive Assistant to provide comprehensive administrative support to Leadership. The ideal candidate will be a proactive problem-solver with exceptional organizational skills, meticulous attention to detail, and a proven ability to maintain confidentiality.

LOCATION: NSWCCD, West Bethasda, MD.

RESPONSIBILITIES:

• Maintain Department and Deputy Department Head’s calendar: Schedule meetings and appointments, prioritize conflicting requests, and ensure smooth daily operations.
• Prepare presentations and correspondence: Draft and edit emails, letters, presentations, and other documents with a high level of accuracy and professionalism.
• Handle sensitive information: Maintain discretion and confidentiality regarding sensitive information and materials.
• Liaise with internal and external stakeholders: Communicate effectively with sponsors, supervisors, staff members, and other key individuals.
• Manage projects and initiatives: Assist with special projects, conduct research, and prepare reports and white papers as needed.
• Maintain office efficiency: Organize and maintain files, order supplies, and handle other administrative tasks.
• Provide proactive support: Anticipate the needs of the Executive and proactively address them.

QUALIFICATIONS:

• Bachelor's degree preferred.
• Minimum of 2+ years of experience as an assistant supporting management.
• Proven ability to manage complex calendars and prioritize competing demands.
• Excellent written and verbal communication skills, with a strong command of grammar and business etiquette.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.
• Ability to work independently and as part of a team in a fast-paced environment.
• Exceptional organizational skills and meticulous attention to detail.
• Strong problem-solving skills and the ability to handle confidential information with discretion.

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Exempt/Non-Exempt Exempt

Req Number EXE-25-00002

This position is currently accepting applications.

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