Secretary/Bookkeeper (Available 12/1/2025) Job at Chapel Hill-Carrboro City Scho

Job Description

The Secretary/Bookkeeper performs accounting responsibilities relating to budget and financial functions, including processing time entries for staff’s biweekly and monthly payroll. This position also includes assisting and relieving the principal and/or teachers of clerical duties so that he/she/they may devote maximum attention to the education of students.

Essential Duties

• Verifies, balances, and records receipt of funds collected by teachers for field trips, library fines, lost books, etc. and prepares deposits into proper accounts daily or in accordance with state guidelines
• Completes monthly bank reconciliation of school funds, maintaining an accurate ledger
• Processes timesheet updates for school staff, enters absences and sub assignments in accounting software for both biweekly and monthly paid staff
• Daily confirms that substitutes have picked up assignments for absent teachers and if not, secures a sub to cover class
• Processes purchase requisitions, verifies purchase orders, receives and distributes supplies, and prepares invoices for payment
• Reconciles purchases and records accounts to debit monthly
• Performs secretarial and clerical duties pertaining to the administrative functions of the school office as assigned by the principal, such as:
• Work orders for maintenance on building and grounds
• Bus requests for field trips as necessary
• Keeps copy machines supplied
• Relieves staff for lunch or breaks
• Assists students and parents

Education/Experience Requirements

• High school diploma/GED
• Detailed oriented with exceptional organizational skills
• Strong analytical and problem-solving skills
• Multi-tasks to meet deadlines for groups like school admin and central office
• Utilizes accounting/payroll software, LINQ, or ERP software; Microsoft Office: Word and Excel; Google: Google Drive, Docs and Sheets; and Frontline sub management system
• Communicates to groups like administration, parents or organizations, teachers, or students
• Effectively manages time and tasks
• Utilizes math skills to reconcile account balances, prepare bank deposits
• Ability to prepare and process documents such as bi-weekly and monthly payroll, requisitions and purchase orders, receipts and deposits, bank reconciliations, expense reports, data entry, etc.

Physical Requirements

• Must be able to physically perform the basic operational functions of stooping, kneeling, crouching, reaching, standing, walking, hearing and repetitive motion
• Must be able to lift and carry up to 20lbs
• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

Chapel Hill-Carrboro City Schools is an equal opportunity employer.