Office Coordinator Job at TalentSphere in Manassas

Overview

Office Coordinator — Keep the gears turning and the projects moving — become the organizational powerhouse behind a growing commercial roofing leader.

• Location: Manassas, VA
• Salary: $50,000- $65,000 annually

What You’ll Be Doing

As the Office Coordinator, you’ll be at the center of day-to-day operations, keeping projects, teams, and office functions running smoothly. Your role will include:

• Supporting project and production managers with project coordination and pre-construction administration.
• Helping sales and estimating teams with prequalification packages and bid submissions.
• Coordinating daily service department activities, including work orders and invoicing.
• Assisting with contracts, filing, and ensuring projects stay on track.
• Providing occasional backup for accounting tasks such as payroll, billing, and accounts receivable.
• Managing office operations including correspondence, filing systems, supplies, and records retention.
• Jumping in where needed to keep everything moving seamlessly.

What You’ll Bring

• 2+ years of administrative experience (construction background preferred; commercial roofing experience a plus).
• 1 year+ experience with processing accounts receivables
• Strong organizational and problem-solving skills with the ability to juggle multiple priorities.
• Excellent communication skills — both written and verbal.
• Proficiency in Microsoft Office Suite and other job-related software.
• Spanish-speaking skills preferred; Notary certification highly valued.
• A proactive, detail-oriented mindset and the ability to thrive under deadlines.

You’re the Right Fit If…

• You enjoy being the go-to person who makes things happen behind the scenes.
• You thrive in a fast-paced environment and can keep multiple moving parts organized.
• You’re resourceful, reliable, and love making sure nothing slips through the cracks.
• You’re looking to join a company where your contributions directly support growth and success.

Perks & Benefits

• Competitive salary: $50,000 – $65,000 annually (depending on experience).
• Full health benefits: Medical, Dental, and Vision.
• 401(k) with 4% company match.
• Health Savings Account (HSA).
• Life Insurance, Critical Illness Insurance, and Short- & Long-Term Disability coverage.
• Paid Time Off (PTO).

Compensation: $50,000-$65,000 per year

Send your resume to jradostits@talentsphere.ca or apply today.