Trigent Software - Professional Services is hiring: Office Manager in Southborou

Overview

We are seeking a proactive and detail-oriented Bookkeeper / Office Manager to oversee both our accounting and day-to-day office operations. This position is based in our Southborough, MA office, requiring strong organizational skills, hands-on bookkeeping experience, and the ability to keep the office running smoothly. Multi-office and organizational communications skills via emails, phones and documents will be required.

Responsibilities

Accounting & Finance

• Manage General Ledger, Accounts Receivable and Accounts Payable
• Perform monthly bank reconciliations and maintain communication with local banks
• Handle month-end and year-end closings
• Assist with preparation and support for the annual audit
• Maintain financial records in QuickBooks (Online/Desktop)
• Manage payroll and relationships with payroll providers (e.g., ADP)
• Process and track employee expense reports
• Track employee timesheets and vacation schedules

Office Management & Administration

• Oversee office supplies, vendor relationships, and inventory re-ordering
• Handle U.S. mail, shipping, and receiving of documents/supplies
• Interface with health insurance providers and manage related paperwork
• Respond to employee queries on insurance and sundry matters
• Maintain coffee, kitchen, and general office supplies
• Support day-to-day administrative needs of a small office
• File and maintain contracts, employee records, and paper/electronic documents

Team Support

• Collaborate with our teams in the US and India via occasional early-morning calls/meetings
• Provide administrative and accounting support to management as required

Qualifications

• Proven experience as a Bookkeeper, Accountant, or Office Manager
• Proficiency in QuickBooks (Online and/or Desktop)
• Familiarity with payroll systems (ADP or similar)
• Strong understanding of AR/AP, reconciliations, and financial reporting
• Prior experience with audit support is a plus
• Excellent organizational skills with the ability to manage multiple responsibilities
• Strong communication skills, both verbal and written
• Must be able to work onsite in Southborough, MA

Schedule & Compensation

• Competitive compensation based on experience

Location

Southborough, MA

Note: This job description reflects the current requirements for the role and is subject to change at any time.