Syntax Talent Solutions is hiring: Office Manager in Miami

Overview

Syntax Talent Solutions is hiring an Office Manager/Director of Accounting & Administrative Services. This leadership role will design, build, and oversee the firm's back-office infrastructure. The Director will be instrumental in modernizing systems, implementing scalable processes, and ensuring operational excellence to support the firm's continued growth.

Base pay range

$75,000.00/yr - $100,000.00/yr

Key Responsibilities

• Oversee day-to-day accounting and administrative operations, including payroll, benefits, HR compliance, and vendor contracts.
• Lead the firm's migration from QuickBooks Desktop to QuickBooks Online, including multi-entity consolidations and automation of reconciliations.
• Partner with CPA firm and compliance advisors to manage audits, ESOP administration, and broker-dealer regulatory deadlines.
• Develop internal controls, reporting workflows, and budgeting processes to support decision-making at the leadership level.
• Supervise staff across administrative functions, ensuring deadlines are met and best practices are implemented.
• Support strategic initiatives by providing financial insights, resource planning, and system improvements.

Qualifications

• 7+ years of experience in accounting/finance operations, with exposure to HR, payroll, and compliance functions.
• Strong QuickBooks expertise (Desktop & Online), with experience in multi-entity accounting.
• Familiarity with payroll systems such as Paychex, Rippling, or ADP.
• Highly organized and detail-oriented, with the ability to manage multiple priorities.
• Tech-forward and resourceful, with a track record of implementing modern systems.
• Competitive salary with discretionary bonus potential.
• PTO package and employer-paid healthcare coverage.
• Stable, consistent hours (Monday-Friday, 8:30 AM-5:30 PM).
• Direct access to firm leadership and opportunity for long-term growth.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Accounting/Auditing