Protingent is hiring: Office Administrator in Woodinville

Job Title: Office Administrator

Position Description: Protingent Staffing has an exciting contract Office Administrator opportunity.

Overview

Protingent Staffing has an exciting contract Office Administrator opportunity.

Job Responsibilities

• Support business initiatives that require on-site setup & preparation (e.g., setting up conference rooms so they are tidy, ordering meals and setting them up for visitors & employees, preparing, printing, and laminating any meeting materials).
• Autonomously plan and execute company activities, celebrations, parties, etc., in coordination with HR and other departments.
• Take inventory of, order, and stock snacks, beverages, and coffee.
• Scan mail and other documents and distribute incoming mail to employees.
• Take inventory of and order office supplies; ensure the office supplies area is kept tidy.
• Maintain office equipment such as the printer/scanner.
• Assist with onboarding & offboarding in coordination with HR.
• Assist with interview scheduling (in coordination with HR) and other kinds of scheduling.
• Greet visitors at the door in a professional and friendly manner, check them in, and ensure compliance with our visitor policy.
• Update and maintain office policies and procedures.
• Be proactive, recognize problems & inefficiencies, and conceive and implement solutions to improve the everyday experience of our employees.
• Other duties as assigned.

Job Qualifications

• 3+ years of proven experience as an office administrator, office assistant, or relevant role.
• Experience in planning, organizing, and executing company events from inception to completion, ensuring all logistics, budgeting, communications, and coordination are managed effectively.
• Ability to work in a fast-paced team environment.
• Attention to detail with emphasis on accuracy and quality.
• Ability to prioritize work to balance multiple projects and deadlines.
• Excellent verbal and written communication skills.
• Ability to manage confidential business matters, internal communications, and files with a high level of discretion.
• Proficiency with Microsoft Office (e.g., Excel, Word, PowerPoint), as well as chat and teleconferencing applications (e.g., Teams, Slack).

Job Details

• Job Type: Contract
• Location: Woodinville, WA (Onsite)
• Pay Rate: $30-38/hr

Benefits

Benefits Package: Protingent offers competitive salaries, insurance plan options (HDHP plan or POS plan), education/certification reimbursement, pre-tax commuter benefits, Paid Time Off (PTO), and an administered 401k plan.

About Protingent

Protingent is an Award-Winning provider of top-tier Engineering and IT talent, trusted by companies at the forefront of innovation — from Software and Aerospace to AI, Clean Tech, Medical Devices, and Connected Technologies. We’re passionate about making a positive impact by connecting exceptional talent with meaningful opportunities and helping our clients build the future.

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Administrative

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