Office Coordinator Job at Career Group in New York

We are partnering with a leading investment firm to hire an Office Coordinator to be the central point of contact for daily office operations, employee support, and vendor management. This is an exciting opportunity for a detail-oriented professional who thrives in a fast-paced, team-oriented environment.

Hours: 8am - 5:30pm, 5 days onsite

Compensation: $75,000.00/yr - $95,000.00/yr base range + discretionary bonus

Key Responsibilities:

• Oversee office operations, facilities, and vendor management
• Coordinate onboarding logistics and support employee experience
• Manage inventory, procurement, company swag, and office supplies
• Support travel arrangements, expense reimbursements, and event coordination
• Liaise with building management, IT, and external vendors
• Provide occasional administrative and business development support

What We’re Looking For:

• 2+ years of office coordination, administrative, or facilities experience (financial services experience a plus)
• Highly organized with strong multitasking and problem-solving skills
• Tech-savvy (familiarity with Canva, Zoom, and expense platforms is a plus)
• Excellent communication and interpersonal skills
• Proactive, resourceful, and comfortable wearing many hats

Why Join:

• Be part of a collaborative, professional, and people-focused culture
• Gain broad exposure across operations, events, and executive support
• Competitive compensation and comprehensive benefits

If you are a resourceful and motivated Office Coordinator ready to take ownership in a dynamic environment, we’d love to connect.

We are an equal opportunities employer and welcome applications from all qualified candidates.