AtkinsRéalis is hiring: Office Administrator in New York
AtkinsRéalis, New York, NY, United States, 10261
Overview
JOB TITLE: Office Administrator
LOCATION: Raleigh, NC
We are Linxon, a company with a century of technological expertise and six decades of global experience in substation and electrification projects. Linxon merges AtkinsRéalis' project management prowess with Hitachi Energy's technology knowledge to form a dynamic entity focused on power transmission and electrification projects.
What we do
Linxon plays a pivotal role in fostering urban growth, industrial expansion, and community development by constructing essential components of the power transmission grid. We provide engineering, procurement, management, and construction services for large, complex AC power substations, including expansions and electrification across five key segments.
What is your impact?
As our Office Administrator, you’ll support a team of 100+ professionals across multiple locations—ensuring smooth daily operations, streamlining onboarding experiences, and collaborating with IT and HR to keep everything running seamlessly. If you are a proactive problem-solver in a dynamic environment, this is your opportunity to contribute to sustainable energy projects.
Key responsibilities
- Office Management
- Be the heartbeat of our office operations across multiple sites, creating a productive and welcoming environment for all employees.
- Manage supplies, equipment, vendor relationships, and facilities to enable teams to work effectively.
- Coordinate logistics for meetings, travel, and company events.
- IT Support
- Provide first-line IT support to keep colleagues connected and productive.
- Assist with hardware/software setup and onboarding for new hires in collaboration with IT teams.
- Maintain IT inventory and ensure readiness for tech needs.
- HR & Onboarding Support
- Collaborate with HR to deliver a seamless onboarding experience from workspace setup to orientation.
- Support employee engagement and internal communications to foster a positive experience.
- Handle sensitive records with discretion and support administrative HR tasks.
- Cross-Site Coordination
- Bridge communication across office locations to ensure consistency and alignment.
- Support rollout of company-wide policies and procedures for efficiency and compliance.
- Champion health, safety, and security protocols to maintain a safe workplace.
Who you are
- Experienced Multisite Administrator – You’ve managed office operations for multiple locations or large teams and keep things running smoothly.
- Master Organizer – You thrive on structure and can juggle priorities effectively.
- Exceptional Communicator – You bring clarity, warmth, and professionalism to interactions with vendors, new hires, and internal teams.
- Tech-Confident – Proficient with Microsoft Office Suite and basic IT systems; able to troubleshoot common issues or escalate as needed.
- HR & Onboarding Ally – Experience with onboarding, employee engagement, and confidential records; understanding the importance of a smooth employee experience.
- IT Support Partner – Familiar with provisioning equipment and maintaining IT inventory.
- Proactive Problem-Solver – Anticipates needs, offers solutions, and keeps things moving forward.
- Collaborative & Independent – Comfortable working solo or as part of a team; knows when to take initiative.
- Adaptable & Agile – Thrives in fast-paced environments and pivots when priorities shift.
- Discreet & Trustworthy – Handles sensitive information with confidentiality.
- Tool-Savvy – Experienced with office management software and efficiency tools.
- Culture Connector – Helps bridge communication across locations and supports a positive workplace culture.
What We Offer
- Competitive Salary: Compensation commensurate with experience.
- Health, Dental, and Vision Coverage: Comprehensive benefits for you and your family.
- 401K with Employer Match: Retirement savings plan with company match.
- Employee Assistance Program (EAP): Confidential support for personal and professional challenges.
- Paid Time Off (PTO): Ample time off for work-life balance.
- Learning and Development: Training programs and career-building opportunities.
- Mentorship Initiatives: Guidance and career support from experienced professionals.
- Internal Mobility: Opportunities across departments and locations.
- Performance-Based Advancement: Clear pathways tied to achievements and impact.
Join us to experience a workplace that values well-being and professional growth.
We are proud to announce that Linxon Americas has been certified as a Great Place to Work, reflecting our commitment to a diverse and inclusive environment that fuels innovation and teamwork.