Job Description
JOIN US AND MAKE YOUR IMPACT!
JOB TITLE: Office Administrator
LOCATION: Raleigh, NC
Who we are?
Linxon is a company founded on a century of technological expertise and six decades of global experience in substation and electrification projects. By merging AtkinsRéalis' project management prowess with Hitachi Energy's cutting-edge technological knowledge, Linxon leverages the strengths of both parent companies to form a new, dynamic entity.
What we do?
Linxon plays a pivotal role in fostering urban growth, industrial expansion, and community development by constructing essential components of the power transmission grid. We provide comprehensive engineering, procurement, management, and construction services for the execution of large, complex AC power substations, including expansions and electrification across five key segments.
What we believe?
We are driven by the value of your investment and a passion for undertaking challenging and high-risk projects. Our expertise, honed over years of experience and reinforced by continuous training, equips us to handle critical mission akin to “Special Forces”.
What is your impact?
Are you ready to be the backbone of a fast-paced, mission-driven organization? As our Office Administrator, you’ll play a critical role in supporting a team of 100+ professionals across multiple locations—ensuring smooth daily operations, streamlining onboarding experiences, and collaborating closely with IT and HR to keep everything running seamlessly. If you're a proactive problem-solver who thrives in dynamic environments, this is your opportunity to make a meaningful impact and help shape the future of sustainable energy.
What will you do?
Key Responsibilities – How You’ll Make a Difference
Office Management
- Be the heartbeat of our office operations across multiple sites, creating a productive and welcoming environment for all employees.
- Take ownership of supplies, equipment, vendor relationships, and facilities—ensuring everything is in place for teams to do their best work.
- Coordinate logistics for meetings, travel, and company events that bring our people together.
IT Support
- Act as the friendly first line of support for everyday IT issues, helping colleagues stay connected and productive.
- Partner with internal and external IT teams to set up hardware/software and ensure smooth tech onboarding for new hires.
- Keep our IT inventory organized and up to date, so we’re always ready for what’s next.
HR & Onboarding Support
- Collaborate with HR to deliver a seamless onboarding experience—from workspace setup to orientation scheduling.
- Help foster a positive employee experience through engagement initiatives and clear internal communications.
- Handle sensitive employee records with discretion and support HR with key administrative tasks.
Cross-Site Coordination
- Bridge communication across office locations, ensuring consistency and alignment in how we work.
- Support the rollout of company-wide policies and procedures that keep us efficient and compliant.
- Champion health, safety, and security protocols to maintain a safe and supportive workplace.
Who you are?
- Experienced Multisite Administrator – You’ve successfully managed office operations for multiple locations or large teams, and you know how to keep things running smoothly across the board.
- Master Organizer – You thrive on structure, love a well-maintained workspace, and can juggle competing priorities without missing a beat.
- Exceptional Communicator – You bring clarity, warmth, and professionalism to every interaction—whether coordinating with vendors, supporting new hires, or collaborating with internal teams.
- Tech-Confident – You’re comfortable with Microsoft Office Suite and basic IT systems, and you know how to troubleshoot common issues or escalate when needed.
- HR & Onboarding Ally – You’ve supported HR functions like onboarding, employee engagement, and maintaining confidential records, and you understand the importance of a smooth employee experience.
- IT Support Partner – You’re familiar with provisioning equipment, maintaining IT inventory, and assisting with hardware/software setups.
- Proactive Problem-Solver – You don’t wait for problems to arise—you anticipate needs, offer solutions, and keep things moving forward.
- Collaborative & Independent – You’re equally comfortable working solo or as part of a team, and you know when to take initiative and when to loop others in.
- Adaptable & Agile – You thrive in fast-paced environments and can pivot quickly when priorities shift, or new challenges emerge.
- Discreet & Trustworthy – You handle sensitive information with care and uphold confidentiality in all HR and administrative matters.
- Tool-Savvy – You’ve worked with office management software and tools that help streamline operations and improve efficiency.
- Culture Connector – You help bridge communication across locations, support company-wide initiatives, and contribute to a positive, inclusive workplace culture.
What We Offer:
- Competitive Salary: Enjoy a rewarding compensation package that reflects your contributions.
- Health, Dental, and Vision Coverage: Comprehensive benefits to support your well-being and that of your family.
- 401K with Employer Match: Invest in your future with our generous retirement savings plan.
- Employee Assistance Program (EAP): Access confidential support for personal and professional challenges.
- Paid Time Off (PTO): Recharge and relax with ample time off to maintain work-life balance.
- Learning and Development: Expand your skills through training programs and career-building opportunities.
- Mentorship Initiatives: Connect with experienced professionals for guidance, support, and career insight.
- Internal Mobility: Explore opportunities across departments and office locations to broaden your experience.
- Performance-Based Advancement: Grow your career through clear pathways tied to your achievements and impact.
Join us and experience a workplace that values your well-being and professional growth!
We are proud to announce that LinxonAmericas has been certified as a Great Place to Work reflecting our commitment to fostering a diverse, inclusive environment that fuels innovation and teamwork.
At Linxon, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.