The University of Georgia is hiring: Office Manager in Athens

Job Details

Posting Number: S14145P

Working Title: Office Manager

Department: DAR-Career Center

Posting Type: External

Location of Vacancy: Athens Area

Advertised Salary: $48,880

Full/Part time: Full Time

FTE: 1.00

Open until filled: Yes

Proposed Starting Date: 11/01/2025

Additional Schedule Information: 8:00am–5:00pm

Contact Details: For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name: Development & Alumni Relations’ Office of Talent Management

Recruitment Contact Email: dartalent@uga.edu

About the University

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university. The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

Division of Development and Alumni Relations The Division advances the goals of the university by generating private financial support, building relationships with alumni and donors, and assisting students with career development opportunities. Career Center The Career Center provides centralized career services to undergraduate, graduate students, and alumni, collaborating with faculty and staff to enhance career success. Services include career counseling, job search training, and connecting with employers. The Career Center facilitates recruiting through career fairs, on-campus interviews, and various events.

College/Unit/Department website: https://give.uga.edu/ and https://dar.uga.edu

Minimum Qualifications

High school diploma or equivalent and 5 years of related experience

Preferred Qualifications

• Progressively responsible experience working in a fast-paced, student-centered environment.
• Effective supervisory skills and experience.

Position Summary

Under the direct supervision of the Executive Director of the Career Center, this position provides comprehensive administrative support to the Executive Director of the Career Center, the Director of Employer Relations, the Director of Career Development and Programs, and the Director of the UGA Mentor Program. This includes managing complex calendars, coordinating travel arrangements, preparing expense reimbursements, maintaining confidential files, managing facilities maintenance issues, advising on safety and security guidelines and protocols, budget support, and event budget tracking.

In addition to executive support, this position encompasses a broad range of office administration tasks such as word processing, spreadsheet development, composing and editing various documents, and handling purchasing and expenditure-related duties. This includes the management and renewal of enterprise software licenses for technology resources that serve the university and alumni body. A key component of this role involves supervising front desk operations, including hiring, training, and scheduling 3-4 student assistants and one full-time staff member. Additionally, the position coordinates the annual student hiring process, liaises with DAR HR for staff and student hiring needs, and provides support to search chairs during job searches and interviews. This role requires independent judgment to plan, prioritize, and organize a diversified workload and to recommend improvements in office practices or procedures. This position is integral to the department’s mission, ensuring excellent customer service and maintaining a highly organized and efficient Career Center operation.

Knowledge, Skills, Abilities and/or Competencies

• Professional experience in an office setting.
• Excellent oral and written communication skills; ability to interact professionally with a variety of stakeholders.
• Excellent organizational abilities and ability to work effectively in a fast-paced environment.
• Ability to prioritize and provide solutions.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Proficiency in planning, organizing, and prioritizing multiple tasks.
• Extensive skills in project management, scheduling, research, electronic record keeping, and event planning.
• Collaboration skills; adaptability and willingness to learn.

Additional Division Expectations

• Open, honest, and respectful communication; promote a stable, productive, and healthy work environment.
• Adherence to CASE standards and fundraising reporting expectations; accountability for fundraisers.

Physical Demands

• Work in a standard office environment
• Sit and work at a computer workstation for extended periods
• Work using electronic mail, telephone, face-to-face discussions, and paper form correspondence
• Communicate effectively in writing, speaking, and listening
• Organize and establish priorities; manage detail and multi-task
• Lift and/or move up to 20 pounds
• Walk, stand, stoop, lift, kneel, climb

Is driving a responsibility of this position?: No

Is this a Position of Trust?: Yes

Does this position have operation, access, or control of financial resources?: Yes

Does this position require a P-Card? : Yes

Is having a P-Card an essential function of this position? : Yes

Does this position have direct interaction or care of children under the age of 18 or direct patient care?: No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications): Yes

Other Policies

Credit and P-Card policy: A credit check will be required for positions with financial responsibilities. For details, see the UGA Credit Background Check website. (Removed links)

Background Investigation Policy: Offers are contingent upon a background check, verification of credentials and employment history, reference checks, and may include a pre-employment drug test in high-risk roles. See the UGA Background Check website for details. (Removed links)

Duties/Responsibilities – General Career Center Administrative Support

• Provide a wide range of complex office administration tasks for Career Center staff, including word processing, spreadsheet development, mail merge documents, and editing letters, memoranda, reports, and presentations.
• Assist Career Center staff with messages, copies, and shipping; sort USPS and Campus Mail.
• Provide budget support via event budget tracking, student payroll, travel, reimbursements, and purchasing/expenditures; initiate purchase orders and checks.
• Manage Purchasing Card (P-Card) reimbursements and purchases; process payments for licensed technology.
• Supervise front desk staff and student assistants; manage front desk operations, hiring, training, and scheduling.
• Serve as the departmental liaison to DAR HR for hiring questions, benefits, payroll, etc.
• Manage day-to-day logistics of the Career Center, including opening/closing the office and facilities maintenance.
• Maintain facility safety and security guidelines; order and maintain office supplies and equipment.
• Coordinate annual student hiring with department supervisors; manage Handshake appointments; collaborate with staff on office functions.
• Manage departmental email accounts and DocuSign workflows.
• Greet visitors and check in students; answer main phone line and schedule appointments.

Duties/Responsibilities – Executive Administrative Support

• Provide administrative support to the Executive Director and other directors, including managing complex calendars, travel arrangements, and expense reimbursements.
• Develop and maintain confidential files; manage tasks to meet goals and deadlines; interpret policies and procedures.
• Review and route correspondence; assist with administrative reporting and filing systems.
• Provide support to search chairs during job searches and interviews.

Duties/Responsibilities – Other

• Other duties as assigned, including potential assistance with Career Fairs and special projects.

Background and Contact

For questions concerning this position or recruitment progression, contact: Recruitment Contact Name: Development & Alumni Relations’ Office of Talent Management; Email: dartalent@uga.edu

EEO Policy Statement: The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status, or other protected status. Persons needing accommodations may contact Central HR (hrweb@uga.edu).