Office Administrator Job at The Contractor Consultants in Union

Overview

Office Administrator role at The Contractor Consultants for Tri-State Construction, Inc. (onsite). This executive-support position provides direct support to the CEO and leadership team, ensuring smooth day-to-day operations across administrative support, calendar and travel management, bookkeeping in QuickBooks, project coordination, and internal communications.

Job Details

Position Title: Office Administrator

Company: Tri-State Construction, Inc.

Location: Hightstown, New Jersey (Onsite)

Industry: Residential Construction / Remodeling

Pay Range: $30/hour

Key Responsibilities

• Manage CEO's calendar, travel, and meeting schedules
• Handle internal and external communications; prioritize emails and calls
• Prepare reports, agendas, and executive presentations
• Serve as liaison between CEO and clients, vendors, and staff
• Track projects, tasks, and deadlines; manage special initiatives
• Maintain executive-level confidentiality and discretion
• Organize company events and coordinate industry-related engagements
• Process purchase orders and subcontractor agreements
• Prepare and process checks; maintain accurate financial records
• Assist with bookkeeping duties using QuickBooks
• Provide general personal assistance to support CEO\'s productivity

Qualifications

• Minimum 3 years of executive-level administrative experience (construction or real estate industry preferred)
• Proficiency in QuickBooks, including check processing and basic bookkeeping
• Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Excellent communication, organization, and time management skills
• Proven ability to handle confidential information with professionalism
• Resourceful, self-motivated, and solutions-oriented mindset
• Bachelor's degree preferred but not required

Benefits

• Weekly Pay Cycle
• Insurance Allowance
• Paid Time Off (Vacation, Sick, Holidays)
• Tuition Reimbursement & Paid Training
• Personal Tool Replacement Program
• Tech Package (Smartphone or Tablet)
• Year-End Bonus
• Company Events and Annual Trips

Schedule

• Full-Time - Monday to Friday
• 8-hour day shifts (Standard Business Hours)

Location

• Onsite at our office in Hightstown, New Jersey
• Applicants must have reliable transportation and the ability to commute daily.

Equal Employment Opportunity

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

Compliance Notice

A background check will be completed as part of the onboarding process, in compliance with applicable laws.