City of Santa Clarita is hiring: Executive Office Administrator, City Manager’s

The Executive Office Administrator is responsible for anticipating and effectively meeting the executive needs of the City Manager and Assistant City Manager. The key responsibilities for this position include managing information through highly complex office, clerical, and administrative support tasks and duties in support of the City Manager, staff of the City Manager’s Office, and City Council.

Duties and Responsibilities

• Takes on significant projects on behalf of the City Manager, Assistant City Manager and City Manager’s staff, including research on complex information and handling confidential, routine and non-routine information
• Prioritizes competing needs while maintaining professional assertiveness and composure in a variety of settings, including high pressure and political situations
• Handles matters expeditiously, proactively, and follows-through on assigned projects to successful completion, often with deadline pressures
• Oversees a variety of special projects, including those with organizational-wide impact
• Builds relationships and acts as a liaison with other departments, outside agencies, and members of the public; responds to and resolves customer complaints in a professional and timely manner
• Coordinates and arranges a variety of meetings and travel for the City Manager and staff; maintains multiple calendars; arranges meeting rooms, meeting supplies, presentation materials, and other provisions as necessary
• Supervises the office administrative staff in the City Manager’s Office and provides leadership, guidance, and direction to all City support staff to maintain consistent office procedures throughout the organization
• Composes, edits, and proofreads letters, memos, reports, agendas, and other documents to be distributed to the organization and City Council
• Coordinates the review and approval of information from all City departments to the City Manager, Assistant City Manager, and/or City Council
• Coordinates, plans, and hosts annual organizational support staff training event
• Provides support to City Council as needed
• Performs other duties as assigned

Qualifications

• High School Diploma or GED equivalent
• Four years professional clerical experience in a fast-paced, professional environment, supporting an executive-level position
• Bachelor’s degree is highly desirable
• Experience working for a public agency is highly desirable
• A valid Class C driver license or the ability to utilize an alternative method of transportation to carry out job-related functions
• Any combination of education and experience that has provided the knowledge, skills, and abilities necessary will be considered
• Knowledge of the City’s policies, procedures, functions, services, and philosophies
• Demonstrates advanced knowledge of English grammar and composition, with the ability to draft, review, and edit documents to ensure accuracy, clarity, and professional standards
• Knowledge of and ability to effectively apply standard office practices and procedures, including records processing procedures, tracking and filing practices, and operation of office equipment and software
• Strong ability to evaluate and re-prioritize complex schedules and agendas for the City Manager, Assistant City Manager, and City Council
• Proven ability to exercise sound judgement and make good decisions on behalf of the City Manager, Assistant City Manager, and City Council
• Ability to analyze complex issues and interpret, explain, and apply applicable policies, laws, codes, ordinances, and regulations
• Effective ability to appropriately handle sensitive information using professional judgment and confidentiality
• Strong ability to manage multiple tasks simultaneously, while meeting deadlines and being flexible to changing priorities
• Demonstrated ability to work independently as well as collaborate as part of a team
• Ability to lead, mentor, and teach other administrative staff in the organization
• Strong interpersonal skills and ability to establish and maintain effective working relationships with coworkers, other City departments, and the public
• Strong ability to provide excellent customer service to both internal and external customers and effectively resolve conflicts
• Strong ability to communicate clearly, concisely, and effectively both verbally and in writing, and understand and carry out verbal and written instructions
• Strong computer skills, specifically, using Word, Excel, and Outlook
• Ability to lift, drag, and push files, paper, and documents weighing up to 25 pounds

This position will remain open until filled. The first review of applications will be on Wednesday, October 1, 2025.

An online completed City application form is required to apply for this position. All employment information must be provided on the application. Providing a resume is not a substitute for completing this section of the application. Applications left incomplete, or with a reference to attachments may be rejected.

The selection process will include one or more of the following: written exam, technical knowledge assessment, writing skill assessment, and/or oral interviews that may be conducted in person and/or via video conferencing. If you require special accommodations to participate in the application/selection process, please notify Human Resources for assistance.

All offers of regular employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States, successful completion of a post-offer pre-employment physical, which may include a drug screen and Department of Justice fingerprinting. Criminal offender information will be reviewed on an ongoing basis. The City uses the E-Verify program to electronically confirm work authorization of newly hired employees. All new employees are required to participate in the DMV Employer Pull-Notice Program. This program authorizes the City to receive a driver record report upon enrollment and during employment.

Only degrees recognized by the U.S. Department of Education and accredited by the Council for Higher Education Accreditation will be accepted. As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency (in accordance with Government Code 3100-3109). Before entering upon the duties of employment, all public employees, except those excluded by law, take and subscribe to an oath or affirmation set forth in the California Constitution, declaring them to be Disaster Service Workers in time of need.

Compensation includes enrollment in California Public Employees’ Retirement System as a replacement for Social Security plus a competitive benefits package. All appointments are made at step 1 of the salary range unless otherwise authorized by the City Manager. The City of Santa Clarita is an Equal Opportunity Employer.