City of Santa Clarita is hiring: Executive Office Administrator, City Manager's

Job Details

• Employer: City of Santa Clarita
• Location: Santa Clarita, CA
• Salary: $40.80 - $49.59 Hourly
• Job Type: Regular Full-time
• Job Number: 2025-9
• Department: City Manager's Office
• Division: Administration
• Opening Date: 09/25/2025
• Closing Date: Continuous

Description/Duties and Responsibilities

The Executive Office Administrator is responsible for anticipating and effectively meeting the executive needs of the City Manager and Assistant City Manager. The key responsibilities for this position include managing information through highly complex office, clerical, and administrative support tasks and duties in support of the City Manager, staff of the City Manager’s Office, and City Council.

Duties and Responsibilities:

• Take on significant projects on behalf of the City Manager, Assistant City Manager and City Manager’s staff, including research on complex information and handling confidential, routine and non-routine information.
• Prioritize competing needs while maintaining professional assertiveness and composure in a variety of settings, including high pressure and political situations.
• Handle matters expeditiously, proactively, and follow through on assigned projects to successful completion, often with deadline pressures.
• Oversee a variety of special projects, including those with organizational-wide impact.
• Build relationships and act as a liaison with other departments, outside agencies, and members of the public; respond to and resolve customer complaints in a professional and timely manner.
• Coordinate and arrange meetings and travel for the City Manager and staff; maintain calendars; arrange meeting rooms, supplies, presentation materials, and other provisions as necessary.
• Supervise the office administrative staff in the City Manager’s Office and provide leadership to City support staff to maintain consistent office procedures.
• Compose, edit, and proofread letters, memos, reports, agendas, and other documents for distribution to the organization and City Council.
• Coordinate review and approval of information from all City departments to the City Manager, Assistant City Manager, and/or City Council.
• Coordinate, plan, and host annual organizational support staff training event.
• Provide support to City Council as needed.
• Perform other duties as assigned.

Education and Experience

• High School Diploma or GED equivalent.
• Four years of professional clerical experience in a fast-paced, professional environment, supporting an executive-level position.
• Bachelor’s degree is highly desirable.
• Experience working for a public agency is highly desirable.
• A valid Class C driver license or the ability to utilize an alternative method of transportation to carry out job-related functions.
• Any combination of education and experience that provides the knowledge, skills, and abilities necessary will be considered.

Knowledge and Abilities

• Knowledge of the City’s policies, procedures, functions, services, and philosophies.
• Demonstrates advanced knowledge of English grammar and composition with the ability to draft, review, and edit documents to ensure accuracy, clarity, and professional standards.
• Knowledge of standard office practices and procedures, including records processing, tracking and filing, and operation of office software.
• Strong ability to evaluate and re-prioritize complex schedules and agendas for the City Manager, Assistant City Manager, and City Council.
• Proven ability to exercise sound judgement and make good decisions on behalf of the City Manager, Assistant City Manager, and City Council.
• Ability to analyze complex issues and interpret, explain, and apply applicable policies, laws, codes, ordinances, and regulations.
• Maintain confidentiality and handle sensitive information with professional judgment.
• Strong ability to manage multiple tasks simultaneously and meet deadlines with flexible priorities.
• Ability to work independently and as part of a team; ability to lead, mentor, and teach other administrative staff.
• Strong interpersonal skills to establish and maintain effective working relationships with coworkers, other City departments, and the public.
• Strong customer service skills and conflict resolution abilities for internal and external customers.
• Excellent verbal and written communication skills; proficient with Word, Excel, and Outlook.
• Physical ability to lift, drag, and push files and documents weighing up to 25 pounds.

Additional Information

This position will remain open until filled. The first review of applications will be on Wednesday, October 1, 2025.

All offers of regular employment with the City of Santa Clarita are contingent upon proof of legal right to work in the United States, completion of a post-offer pre-employment physical (which may include a drug screen and fingerprinting). The City is an Equal Opportunity Employer.

The City of Santa Clarita offers CalPERS Retirement contributions as a replacement for Social Security plus a competitive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance.

The remainder of the original extraneous terms and unrelated notices have been removed to focus on the job content.