San José - Evergreen Community College District
PROGRAM ASSISTANT, (Veterans)
San José - Evergreen Community College District, San Jose, California, United States, 95199
Overview
PROGRAM ASSISTANT, (Veterans) role at San José - Evergreen Community College District. This is a grant-funded, full-time position represented by CSEA (Chapter 363). The work is located at San Jose City College and follows a 40-hour work week (Monday – Friday, 8:00 a.m. – 5:00 p.m.). The position is contingent upon yearly funding. Base pay range is $67,100.00/yr - $81,791.00/yr. The district provides a choice of health benefits and welfare plans, with premiums paid by the district, and offers pension contributions and optional plans. The district emphasizes diversity and nondiscrimination in its hiring practices. Position Details
Posting Number: S2541 Close/First Review Date: 09/28/2025 Department: Veteran's Program Location: San Jose City College Position Status: Full Time Starting placement is generally at Step 1. Annual salary range is per the Classified Salary Schedule, Fiscal Year 2025-2026. Position Description
Position Summary The Program Assistant, (Veterans) reports to the Division Dean of Counseling, Guidance & Matriculation. The work schedule is 12 months per year; 40 hours per week; Monday - Friday 8:00 a.m. - 5:00 p.m. This position is grant funded and contingent upon yearly funding. This position is represented by CSEA, Chapter 363. Position Purpose Under the direction of an assigned administrator, performs a wide variety of program-related clerical, operational, and service activities related to programs serving a targeted population, where the identification of students and/or eligibility for program and the verification of continued eligibility are necessary. General supervision is provided by supervisory or management personnel. Functional direction may be provided by academic personnel. Duties And Responsibilities
Assist in developing, monitoring, coordinating, and improving a specialized college, grant or categorically funded program providing supportive services. Provide liaison support for students with faculty, staff, and mentors relative to program functions, goals and objectives. Provide information and assistance to students and potential students regarding program requirements and services. Assist with the intake process. Make recommendations on the eligibility or continued participation of students in the program, using prescribed regulations or requirements, as necessary. Assist students with various college and outside agency procedures such as registration, completion of forms and documents, and identification of mentors. Provide students with specific program resources such as mentors, interpreters, and tutors. Coordinate services with and refer students to other college staff, programs and to community mentors or support agencies. Maintain program accounts and perform regular bookkeeping activities pertaining to financial reporting and documenting of assigned program. Assist in developing and monitoring the program budget and expenditures. Confer with students regarding academic and vocational concerns. Recommend contact with advisors, mentors, or counselors as required. Collect, compile, and assemble statistical data on program activities and participation from a variety of sources for completion of forms, the preparation of various files, and activity statistics. Identify and resolve discrepancies. Prepare and maintain students' confidential records and files; compose and type correspondence, memoranda and statistical materials; assist in preparing reports and budgetary estimates; answer phones. Assist in the development and dissemination of relevant program publicity. Maintain a master calendar for program staff and make appropriate travel and meeting arrangements. May oversee the work of student workers and program tutors. Assist in the recruiting and orientation of mentors. Perform other related duties as assigned. Knowledge, Skills And Abilities
Knowledge of Basic functions and programs of a community college or similar educational setting. The needs and sensitivities of special and disadvantaged student populations. Governmental, community and social services organizations and their functions. Applicable state and federal laws, regulations and guidelines. Accounting and bookkeeping methods and practices. Office administrative practices and procedures including filing and the operation of standard office equipment which includes personal and on-line computers and appropriate application software. Skills and Ability Learn, apply and explain relevant laws, regulations, policies and procedures. Handle sensitive matters with diplomacy and tact. Work with a significant degree of independence in carrying out assigned duties and schedule work to effectively meet deadlines and time schedules. Exercise sound judgment within established guidelines. Prepare clear, concise and complete reports and other written materials. Monitor and help prepare a program budget. Type at a rate of speed necessary for effective job performance. Apply language skills to read and interpret documents such as operating and maintenance instructions, procedure manuals and governmental regulations; write routine reports and correspondence; and speak effectively before groups of students or employees of the college. Apply mathematical skills to add, subtract, multiply and divide using whole numbers, common fractions, and decimals; convert from one unit of measure to another; compute rate, ratio and percent. Utilize reasoning to resolve practical problems, and deal with a variety of concrete variables in situations where only limited standardization exists; interpret a variety of instructions furnished in written, oral, diagram or schedule form. Effectively communicate and interact with persons of diverse backgrounds and abilities. Establish and maintain cooperative working relationships with those contacted during the course of work. Required Qualifications
Education and Experience Associate's degree or equivalent from a two-year college or technical school. Six months to one year related experience and/or training. Diversity Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination. Success integrating diversity as appropriate into the major duties outlined in the job description and in the District's hiring policy; or demonstrated equivalent transferable skills to do so. Desired Qualifications Foreign Degree For positions that require a degree or coursework, degrees must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education. All degrees and credits earned outside of the United States must have a U.S. evaluation (course by course) of the transcripts and must be submitted with the application. Degrees earned outside of the U.S. without a U.S. credential evaluation attached, will not be considered. Working Environment
Environment Typical office environment. Physical Demands Dexterity of hands and fingers to operate a computer keyboard. Sitting or standing for extended periods of time. Hearing and speaking to exchange information in person or on the telephone. Seeing to read a variety of materials. About San Jose/Evergreen Community College District
The District is committed to nondiscrimination and values diversity. As of Spring 2024, enrollment is approximately 15,655 students per semester with a diverse student population. The District encourages applications from qualified individuals and supports an inclusive work environment. Equal Opportunity Employer Statement San Jose-Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws. Application Procedures
Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the First Review Date/Closing Date as listed on the job announcement. Applications received after the First Review Date will only be forwarded to the hiring committee at their request. A completed online San José-Evergreen Community College District APPLICATION. A COVER LETTER (Stating how you feel you meet the qualifications as outlined in the job announcement). A current RESUME/CURRICULUM VITAE TRANSCRIPT - If Required: If a degree is listed as a requirement, transcripts (Not Diplomas) MUST INCLUDE confer or award date of stated degree. Unofficial transcripts will be accepted; however if the position is offered, official transcripts will be required prior to employment. If the transcripts or degrees are from outside of the United States, an official certification of equivalency to U.S. degrees by a certified U.S. credential review service (course by course of the transcripts) MUST also be submitted. Note: Some positions may require additional documents and/or certificates. See the job announcement for details.
#J-18808-Ljbffr
PROGRAM ASSISTANT, (Veterans) role at San José - Evergreen Community College District. This is a grant-funded, full-time position represented by CSEA (Chapter 363). The work is located at San Jose City College and follows a 40-hour work week (Monday – Friday, 8:00 a.m. – 5:00 p.m.). The position is contingent upon yearly funding. Base pay range is $67,100.00/yr - $81,791.00/yr. The district provides a choice of health benefits and welfare plans, with premiums paid by the district, and offers pension contributions and optional plans. The district emphasizes diversity and nondiscrimination in its hiring practices. Position Details
Posting Number: S2541 Close/First Review Date: 09/28/2025 Department: Veteran's Program Location: San Jose City College Position Status: Full Time Starting placement is generally at Step 1. Annual salary range is per the Classified Salary Schedule, Fiscal Year 2025-2026. Position Description
Position Summary The Program Assistant, (Veterans) reports to the Division Dean of Counseling, Guidance & Matriculation. The work schedule is 12 months per year; 40 hours per week; Monday - Friday 8:00 a.m. - 5:00 p.m. This position is grant funded and contingent upon yearly funding. This position is represented by CSEA, Chapter 363. Position Purpose Under the direction of an assigned administrator, performs a wide variety of program-related clerical, operational, and service activities related to programs serving a targeted population, where the identification of students and/or eligibility for program and the verification of continued eligibility are necessary. General supervision is provided by supervisory or management personnel. Functional direction may be provided by academic personnel. Duties And Responsibilities
Assist in developing, monitoring, coordinating, and improving a specialized college, grant or categorically funded program providing supportive services. Provide liaison support for students with faculty, staff, and mentors relative to program functions, goals and objectives. Provide information and assistance to students and potential students regarding program requirements and services. Assist with the intake process. Make recommendations on the eligibility or continued participation of students in the program, using prescribed regulations or requirements, as necessary. Assist students with various college and outside agency procedures such as registration, completion of forms and documents, and identification of mentors. Provide students with specific program resources such as mentors, interpreters, and tutors. Coordinate services with and refer students to other college staff, programs and to community mentors or support agencies. Maintain program accounts and perform regular bookkeeping activities pertaining to financial reporting and documenting of assigned program. Assist in developing and monitoring the program budget and expenditures. Confer with students regarding academic and vocational concerns. Recommend contact with advisors, mentors, or counselors as required. Collect, compile, and assemble statistical data on program activities and participation from a variety of sources for completion of forms, the preparation of various files, and activity statistics. Identify and resolve discrepancies. Prepare and maintain students' confidential records and files; compose and type correspondence, memoranda and statistical materials; assist in preparing reports and budgetary estimates; answer phones. Assist in the development and dissemination of relevant program publicity. Maintain a master calendar for program staff and make appropriate travel and meeting arrangements. May oversee the work of student workers and program tutors. Assist in the recruiting and orientation of mentors. Perform other related duties as assigned. Knowledge, Skills And Abilities
Knowledge of Basic functions and programs of a community college or similar educational setting. The needs and sensitivities of special and disadvantaged student populations. Governmental, community and social services organizations and their functions. Applicable state and federal laws, regulations and guidelines. Accounting and bookkeeping methods and practices. Office administrative practices and procedures including filing and the operation of standard office equipment which includes personal and on-line computers and appropriate application software. Skills and Ability Learn, apply and explain relevant laws, regulations, policies and procedures. Handle sensitive matters with diplomacy and tact. Work with a significant degree of independence in carrying out assigned duties and schedule work to effectively meet deadlines and time schedules. Exercise sound judgment within established guidelines. Prepare clear, concise and complete reports and other written materials. Monitor and help prepare a program budget. Type at a rate of speed necessary for effective job performance. Apply language skills to read and interpret documents such as operating and maintenance instructions, procedure manuals and governmental regulations; write routine reports and correspondence; and speak effectively before groups of students or employees of the college. Apply mathematical skills to add, subtract, multiply and divide using whole numbers, common fractions, and decimals; convert from one unit of measure to another; compute rate, ratio and percent. Utilize reasoning to resolve practical problems, and deal with a variety of concrete variables in situations where only limited standardization exists; interpret a variety of instructions furnished in written, oral, diagram or schedule form. Effectively communicate and interact with persons of diverse backgrounds and abilities. Establish and maintain cooperative working relationships with those contacted during the course of work. Required Qualifications
Education and Experience Associate's degree or equivalent from a two-year college or technical school. Six months to one year related experience and/or training. Diversity Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination. Success integrating diversity as appropriate into the major duties outlined in the job description and in the District's hiring policy; or demonstrated equivalent transferable skills to do so. Desired Qualifications Foreign Degree For positions that require a degree or coursework, degrees must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education. All degrees and credits earned outside of the United States must have a U.S. evaluation (course by course) of the transcripts and must be submitted with the application. Degrees earned outside of the U.S. without a U.S. credential evaluation attached, will not be considered. Working Environment
Environment Typical office environment. Physical Demands Dexterity of hands and fingers to operate a computer keyboard. Sitting or standing for extended periods of time. Hearing and speaking to exchange information in person or on the telephone. Seeing to read a variety of materials. About San Jose/Evergreen Community College District
The District is committed to nondiscrimination and values diversity. As of Spring 2024, enrollment is approximately 15,655 students per semester with a diverse student population. The District encourages applications from qualified individuals and supports an inclusive work environment. Equal Opportunity Employer Statement San Jose-Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws. Application Procedures
Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the First Review Date/Closing Date as listed on the job announcement. Applications received after the First Review Date will only be forwarded to the hiring committee at their request. A completed online San José-Evergreen Community College District APPLICATION. A COVER LETTER (Stating how you feel you meet the qualifications as outlined in the job announcement). A current RESUME/CURRICULUM VITAE TRANSCRIPT - If Required: If a degree is listed as a requirement, transcripts (Not Diplomas) MUST INCLUDE confer or award date of stated degree. Unofficial transcripts will be accepted; however if the position is offered, official transcripts will be required prior to employment. If the transcripts or degrees are from outside of the United States, an official certification of equivalency to U.S. degrees by a certified U.S. credential review service (course by course of the transcripts) MUST also be submitted. Note: Some positions may require additional documents and/or certificates. See the job announcement for details.
#J-18808-Ljbffr