Hawaiʻi State Department of Education
Office Assistant II, III - Honolulu District Administration
Hawaiʻi State Department of Education, Honolulu, Hawaii, United States, 96814
Overview
Join to apply for the Office Assistant II, III - Honolulu District Administration role at Hawaiʻi State Department of Education.
This posting is being used to fill various Office Assistant positions at the specified location. The authorized level of the position is Office Assistant III. Applications are being accepted down to the Office Assistant II in the event of recruiting difficulties.
Salary Range Office Assistant II, SR-06: $3,141.00 per month
Office Assistant III, SR-08: $3,266.00 per month
Responsibilities
Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports.
Composes routine correspondence and letters of acknowledgement.
Sets up and maintains paper and electronic files and revises filing systems as necessary.
Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.
Determines the need for and/or makes routine orders for necessary supplies, materials or other items.
Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.
Minimum Qualifications Experience Requirements: Except for substitutions, applicants must have the experience described below and in the following table, or an equivalent combination of training and experience.
Office Assistant II: Basic Experience 0.5 year, Clerical Experience 0, Supervisory Aptitude 0, Total 0.5 year
Office Assistant III: Basic Experience 0.5 year, Clerical Experience 1 year, Supervisory Aptitude required for positions with supervisory responsibility, Total 1.5 years
Basic Experience: Knowledge of English grammar, spelling, arithmetic; ability to read and understand instructions; write simply and directly; read numbers quickly and accurately.
Clerical Experience: Varied clerical tasks, knowledge of office practices and procedures, ability to operate office equipment and technologies.
Supervisory Aptitude is required for supervisory positions.
Other Requirements
Keyboarding/Computer Skill: Some positions require keyboarding proficiency (40 net words per minute) or computer/software proficiency. This may be evaluated by the appointing authority.
Substitutions Allowed: High school graduation, educational substitutions for clerical experience, and related substitutions may apply as described in the job specification.
Documents Official transcripts, certifications, and other verifying documents must be received within ten (10) calendar days from the date of your application. Attach all relevant documents to your application. Documents submitted before/after dates may have different transfer rules.
Temporary Positions and Other Information Temporary positions may be extended year to year depending on funding and departmental needs. Temporary employees may be eligible for promotions, transfers, and other benefits, except for certain return rights and placement rights related to reductions in force.
Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability, and does not discriminate in employment for the listed protected characteristics. This is in accordance with applicable laws and regulations.
Benefits Summary
Holidays: 13 paid holidays per year; 14 in an election year.
Vacation: 21 days per year for eligible bargaining units.
Sick Leave: 21 days per year; unused credits may affect retirement benefits.
Health Insurance: State contributes to medical, drug, vision, and dental plans where eligible.
Life Insurance, Retirement, and other benefits as described by the State.
Application questions and seniority level information are included in the job posting.
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This posting is being used to fill various Office Assistant positions at the specified location. The authorized level of the position is Office Assistant III. Applications are being accepted down to the Office Assistant II in the event of recruiting difficulties.
Salary Range Office Assistant II, SR-06: $3,141.00 per month
Office Assistant III, SR-08: $3,266.00 per month
Responsibilities
Creates, edits, prints, stores, retrieves and deletes documents using a computer and word processing and other software, in draft or final form, from rough or corrected copy where format and arrangement are not clearly indicated.
Prepares, reviews and processes forms, records, reports, applications and other documents for accuracy, completion and conformance to established requirements.
Checks records and forms such as applications, permits, requisitions, vouchers and other materials for completeness and accuracy; evaluates the information contained therein for conformance with established requirements; and processes documents in accordance with established policies and procedures.
Searches through a variety of paper and electronic files and records, extracts, compiles and summarizes information and prepares periodic and special reports.
Composes routine correspondence and letters of acknowledgement.
Sets up and maintains paper and electronic files and revises filing systems as necessary.
Provides general information and resolves complaints in person or over the telephone involving explanation of rules, regulations, policies and procedures and knowledge of the organization’s purpose and functions.
Determines the need for and/or makes routine orders for necessary supplies, materials or other items.
Makes arrangements for travel, equipment maintenance, telephone service, and other similar matters.
Provides training and guidance to, and assigns, reviews and evaluates the work of clerical subordinates performing work comparable to the class Office Assistant II.
Minimum Qualifications Experience Requirements: Except for substitutions, applicants must have the experience described below and in the following table, or an equivalent combination of training and experience.
Office Assistant II: Basic Experience 0.5 year, Clerical Experience 0, Supervisory Aptitude 0, Total 0.5 year
Office Assistant III: Basic Experience 0.5 year, Clerical Experience 1 year, Supervisory Aptitude required for positions with supervisory responsibility, Total 1.5 years
Basic Experience: Knowledge of English grammar, spelling, arithmetic; ability to read and understand instructions; write simply and directly; read numbers quickly and accurately.
Clerical Experience: Varied clerical tasks, knowledge of office practices and procedures, ability to operate office equipment and technologies.
Supervisory Aptitude is required for supervisory positions.
Other Requirements
Keyboarding/Computer Skill: Some positions require keyboarding proficiency (40 net words per minute) or computer/software proficiency. This may be evaluated by the appointing authority.
Substitutions Allowed: High school graduation, educational substitutions for clerical experience, and related substitutions may apply as described in the job specification.
Documents Official transcripts, certifications, and other verifying documents must be received within ten (10) calendar days from the date of your application. Attach all relevant documents to your application. Documents submitted before/after dates may have different transfer rules.
Temporary Positions and Other Information Temporary positions may be extended year to year depending on funding and departmental needs. Temporary employees may be eligible for promotions, transfers, and other benefits, except for certain return rights and placement rights related to reductions in force.
Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability, and does not discriminate in employment for the listed protected characteristics. This is in accordance with applicable laws and regulations.
Benefits Summary
Holidays: 13 paid holidays per year; 14 in an election year.
Vacation: 21 days per year for eligible bargaining units.
Sick Leave: 21 days per year; unused credits may affect retirement benefits.
Health Insurance: State contributes to medical, drug, vision, and dental plans where eligible.
Life Insurance, Retirement, and other benefits as described by the State.
Application questions and seniority level information are included in the job posting.
#J-18808-Ljbffr