GIA (Gemological Institute of America)
Senior AP/AR Analyst
GIA (Gemological Institute of America), Carlsbad, California, United States, 92002
Overview
Join to apply for the
Senior Accounts Payable/Accounts Receivable Analyst
role at
GIA (Gemological Institute of America) . This position is located in Carlsbad, California at our corporate headquarters. We offer a hybrid schedule with 3 days in the office, provided metrics such as productivity and the quality of the deliverables are achieved. Pay range
$25.00 - $34.00 per hour The Job
The Job Title:
Senior Accounts Payable/Accounts Receivable Analyst The Company : GIA is the world’s foremost authority in gemology. GIA is a global organization with headquarters located in Carlsbad, CA. GIA in Carlsbad boasts a 17-acre ocean view campus that accommodates approximately 600 of its 3,000 total employees worldwide. It offers many competitive health and commuter benefits that promote the well-being of its employees as well as that of the environment. Environment and culture details are described below. The Environment
On-site cafe - affordable custom breakfast and lunch meals and Starbucks drinks Economic friendly services - electric vehicle charging stations on-site Ergonomic assessments offered on-site and virtually The Culture
We foster an environment of autonomy, performance, and passion. Our team members collaborate extensively across various departments, providing high-quality service to internal staff, stakeholders, and the organization as a whole. We value initiative, cross-functional cooperation, and a commitment to excellence in all our endeavors. What to expect
We offer competitive medical, dental, vision and matching 401-K plans (no vesting required) Paid vacation, sick and holidays, tuition assistance, commuter benefits JOB OVERVIEW
Compile and maintain accounts payable records by performing duties under section AP. Support the Accounts Receivable (A/R) function of the Accounting Department, by performing the following duties under section AR. ESSENTIAL DUTIES AND RESPONSIBILITIES
General Tasks: Assist and oversee Accounts Payable and Accounts Receivable with month end close procedures. Assist and oversee with special projects, as needed. Cover for A/R and A/P staff as needed. Identify technical problems with applications used in department and propose resourceful solutions for issues. Process and oversee financial data and formulate analytical reports and reconciliations. Use judgement to select appropriate action from defined procedures/guidelines; seek help from experienced staff and/or management for troubleshooting non-routine issues. Manage schedules for year-end audit, as needed. Support team and provide training. Streamline processes and prepare and update SOPs. Other duties as assigned. Accounts Payable (AP): Oversee and review general ledger coding on invoices and verify Purchasing Order Number within Payable System (Workday) Review invoices for proper approval. Oversee and coordinate check run settlements and ensure that the checks are mailed in a timely manner. Print accounts payable reports and maintain accounts payable files Prepares analysis of vendor accounts and reconciles vendor statements as required. Ensure invoices to be paid are matched to purchase orders (P.O.) and/or requisition and receiving report. Track all open purchase orders for valid shipment and receiving dates. Enter invoices into Workday Accounts Payable system when coverage is needed Process vendor inquiries and perform follow-up, working closely with Purchasing Department. Analyze vendor history and actively interacts with vendors to maintain an accurate payment history. Oversee and support with vendor set up within Workday Payable System and collection of tax documents. Support tax year reporting for 1099 Misc. and 1042 tax reporting. Accounts Receivable (AR): Oversee and maintain account records of billing, collections, and refunds as outlined in department policies and procedures. Process commercial invoices, international billing, Vocational Rehab Billings & Government Billing. Create credit memo for customer and student accounts as applicable and as needed and train team. Oversee posting credit card, checks, wires, ACH and/or government agency sources. Liaison with international offices concerning AR issues. Oversee the review, reconcile, and preparation of daily deposits Reconcile, adjust, refund and create invoices for student’s accounts in Jenzabar. Perform daily/monthly reconciliations for intercompany and intracompany/balancing of cash deposits to posted activity. Answer clients inquiries and payment processing as needed. Answer phone and responds to customers’ request for information (mail copies of invoices, account information) as needed. Support tax year reporting for 1098 T Education Credit form and review of accounts along with data. Communicates effectively, gets along with coworkers and management, and deals with others effectively and professionally under pressure. Use judgement to select appropriate action from defined procedures/guidelines; seek help from experienced staff and/or management for troubleshooting non-routine issues. Ability to work under minimum supervision. Strong attention to detail and ability to meet deadlines. Strong commitment to excellent customer services. Basic understanding of accounting, posting, and reconciliation processes required. Proficiency in computer software, including MS Word, Excel and Outlook. Strong grammar, written and verbal communication skills. Proficiency in Workday, Salesforce, Jenzabar and other software or willingness to learn upon hire. Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to display supportive behavior and communicate positively regarding department goals and objectives. Ability to perform and prioritize multiple tasks and meet critical deadlines while maintaining accuracy and quality. EDUCATION AND EXPERIENCE Associate's Degree in Accounting or related field and 3+ year’s related experience; or equivalent combination of education and experience. Post-secondary coursework in accounting highly preferred. PAY RANGE $25.00 - $34.00 per hour Seniority level
Mid-Senior level Employment type
Full-time Job function
Accounting/Auditing Industries
Non-profit Organizations We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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Join to apply for the
Senior Accounts Payable/Accounts Receivable Analyst
role at
GIA (Gemological Institute of America) . This position is located in Carlsbad, California at our corporate headquarters. We offer a hybrid schedule with 3 days in the office, provided metrics such as productivity and the quality of the deliverables are achieved. Pay range
$25.00 - $34.00 per hour The Job
The Job Title:
Senior Accounts Payable/Accounts Receivable Analyst The Company : GIA is the world’s foremost authority in gemology. GIA is a global organization with headquarters located in Carlsbad, CA. GIA in Carlsbad boasts a 17-acre ocean view campus that accommodates approximately 600 of its 3,000 total employees worldwide. It offers many competitive health and commuter benefits that promote the well-being of its employees as well as that of the environment. Environment and culture details are described below. The Environment
On-site cafe - affordable custom breakfast and lunch meals and Starbucks drinks Economic friendly services - electric vehicle charging stations on-site Ergonomic assessments offered on-site and virtually The Culture
We foster an environment of autonomy, performance, and passion. Our team members collaborate extensively across various departments, providing high-quality service to internal staff, stakeholders, and the organization as a whole. We value initiative, cross-functional cooperation, and a commitment to excellence in all our endeavors. What to expect
We offer competitive medical, dental, vision and matching 401-K plans (no vesting required) Paid vacation, sick and holidays, tuition assistance, commuter benefits JOB OVERVIEW
Compile and maintain accounts payable records by performing duties under section AP. Support the Accounts Receivable (A/R) function of the Accounting Department, by performing the following duties under section AR. ESSENTIAL DUTIES AND RESPONSIBILITIES
General Tasks: Assist and oversee Accounts Payable and Accounts Receivable with month end close procedures. Assist and oversee with special projects, as needed. Cover for A/R and A/P staff as needed. Identify technical problems with applications used in department and propose resourceful solutions for issues. Process and oversee financial data and formulate analytical reports and reconciliations. Use judgement to select appropriate action from defined procedures/guidelines; seek help from experienced staff and/or management for troubleshooting non-routine issues. Manage schedules for year-end audit, as needed. Support team and provide training. Streamline processes and prepare and update SOPs. Other duties as assigned. Accounts Payable (AP): Oversee and review general ledger coding on invoices and verify Purchasing Order Number within Payable System (Workday) Review invoices for proper approval. Oversee and coordinate check run settlements and ensure that the checks are mailed in a timely manner. Print accounts payable reports and maintain accounts payable files Prepares analysis of vendor accounts and reconciles vendor statements as required. Ensure invoices to be paid are matched to purchase orders (P.O.) and/or requisition and receiving report. Track all open purchase orders for valid shipment and receiving dates. Enter invoices into Workday Accounts Payable system when coverage is needed Process vendor inquiries and perform follow-up, working closely with Purchasing Department. Analyze vendor history and actively interacts with vendors to maintain an accurate payment history. Oversee and support with vendor set up within Workday Payable System and collection of tax documents. Support tax year reporting for 1099 Misc. and 1042 tax reporting. Accounts Receivable (AR): Oversee and maintain account records of billing, collections, and refunds as outlined in department policies and procedures. Process commercial invoices, international billing, Vocational Rehab Billings & Government Billing. Create credit memo for customer and student accounts as applicable and as needed and train team. Oversee posting credit card, checks, wires, ACH and/or government agency sources. Liaison with international offices concerning AR issues. Oversee the review, reconcile, and preparation of daily deposits Reconcile, adjust, refund and create invoices for student’s accounts in Jenzabar. Perform daily/monthly reconciliations for intercompany and intracompany/balancing of cash deposits to posted activity. Answer clients inquiries and payment processing as needed. Answer phone and responds to customers’ request for information (mail copies of invoices, account information) as needed. Support tax year reporting for 1098 T Education Credit form and review of accounts along with data. Communicates effectively, gets along with coworkers and management, and deals with others effectively and professionally under pressure. Use judgement to select appropriate action from defined procedures/guidelines; seek help from experienced staff and/or management for troubleshooting non-routine issues. Ability to work under minimum supervision. Strong attention to detail and ability to meet deadlines. Strong commitment to excellent customer services. Basic understanding of accounting, posting, and reconciliation processes required. Proficiency in computer software, including MS Word, Excel and Outlook. Strong grammar, written and verbal communication skills. Proficiency in Workday, Salesforce, Jenzabar and other software or willingness to learn upon hire. Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to display supportive behavior and communicate positively regarding department goals and objectives. Ability to perform and prioritize multiple tasks and meet critical deadlines while maintaining accuracy and quality. EDUCATION AND EXPERIENCE Associate's Degree in Accounting or related field and 3+ year’s related experience; or equivalent combination of education and experience. Post-secondary coursework in accounting highly preferred. PAY RANGE $25.00 - $34.00 per hour Seniority level
Mid-Senior level Employment type
Full-time Job function
Accounting/Auditing Industries
Non-profit Organizations We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr