FIMCO Industries
Position Title: Office Manager
Position Summary: Duties are in accordance with the office procedures that support the location. This includes a combination of answering telephones, performing accounting administration tasks, typing, operating office machines, and filing.
Essential Duties and Responsibilities: Maintain close supervision of the daily functions of office staff, ensuring productivity and quality of output Perform job interviews/training of new office clerks Work with temp agencies on part-time employment Process daily invoicing (making sure data is correct and margins are acceptable) Process new and existing customer orders Accounts Receivable and Accounts Payable administration Assist customers with any questions on billing Contact all accounts past due (at least once a month) Process customer payments received at the location POS / AR (daily) Money Orders (for cash payments) (weekly) Entry and upkeep of credit applications and tax-exempt forms Assist with open warranty issues for customers and vendors (monthly report) Yearly inventory Assist employees with HR and payroll-related questions Make sure "Missing Time Reports" and "Leave of Absence" forms are completed Verify and approve hourly payroll (Monday and Friday) Purchase order entry, verification, and receiving entries, including factory direct orders Compile, copy, sort, and file records of office activities and business transactions Truck and Trailer Registrations renewals/title transfers and over-width permits Driver's medical certificates Petty Cash / Cash Drawer maintain, reconcile & replenish Keep personnel informed on any changes/updates to procedural policies and processes Manage/review/take action on reports and get to the assigned personnel Open orders (every 2 weeks or at least once a month) Open purchase orders ( monthly) Open Transfers (monthly) Inventory exceptions (negatives, no locations, duplicate locations) (weekly) Sales reports (when needed) Customer lists (verify customer accounts are accurate with proper territory, location, and salesman codes every 4 - 6 months)
Stamp and weigh outgoing mail. Open and distribute mail and faxes accordingly Order office and building supplies Line up quotes for all LTL carrier shipments, if needed at your location Run credit card statements (monthly) if required for your location Fill out Farm Show contracts/line up hotels for salesmen / keep track of all info concerning the farm shows
Education and Experience:
High School Diploma (or GED or High School Equivalence Certificate) Associate's Degree a plus 3 - 5 years' experience working in an office setting preferred Proficient computer skills Ability to multitask Understanding of fundamental office and accounting functions
Position Summary: Duties are in accordance with the office procedures that support the location. This includes a combination of answering telephones, performing accounting administration tasks, typing, operating office machines, and filing.
Essential Duties and Responsibilities: Maintain close supervision of the daily functions of office staff, ensuring productivity and quality of output Perform job interviews/training of new office clerks Work with temp agencies on part-time employment Process daily invoicing (making sure data is correct and margins are acceptable) Process new and existing customer orders Accounts Receivable and Accounts Payable administration Assist customers with any questions on billing Contact all accounts past due (at least once a month) Process customer payments received at the location POS / AR (daily) Money Orders (for cash payments) (weekly) Entry and upkeep of credit applications and tax-exempt forms Assist with open warranty issues for customers and vendors (monthly report) Yearly inventory Assist employees with HR and payroll-related questions Make sure "Missing Time Reports" and "Leave of Absence" forms are completed Verify and approve hourly payroll (Monday and Friday) Purchase order entry, verification, and receiving entries, including factory direct orders Compile, copy, sort, and file records of office activities and business transactions Truck and Trailer Registrations renewals/title transfers and over-width permits Driver's medical certificates Petty Cash / Cash Drawer maintain, reconcile & replenish Keep personnel informed on any changes/updates to procedural policies and processes Manage/review/take action on reports and get to the assigned personnel Open orders (every 2 weeks or at least once a month) Open purchase orders ( monthly) Open Transfers (monthly) Inventory exceptions (negatives, no locations, duplicate locations) (weekly) Sales reports (when needed) Customer lists (verify customer accounts are accurate with proper territory, location, and salesman codes every 4 - 6 months)
Stamp and weigh outgoing mail. Open and distribute mail and faxes accordingly Order office and building supplies Line up quotes for all LTL carrier shipments, if needed at your location Run credit card statements (monthly) if required for your location Fill out Farm Show contracts/line up hotels for salesmen / keep track of all info concerning the farm shows
Education and Experience:
High School Diploma (or GED or High School Equivalence Certificate) Associate's Degree a plus 3 - 5 years' experience working in an office setting preferred Proficient computer skills Ability to multitask Understanding of fundamental office and accounting functions