City of Edina, MN
Salary: $27.93 - $34.91 Hourly
Location : City Hall 4801 W. 50th Street Edina, MN
Job Type: Regular Full-Time
Remote Employment: Flexible/Hybrid
Job Number: 202500083
Department: Finance
Division: Finance (General)
Opening Date: 10/06/2025
Closing Date: 10/16/2025 8:00 AM Central
Position Description
Job Summary:
The Accounting Clerk is responsible for paying invoices on time and accurately. Incumbent work closely with several different departments to ensure invoices are processed in a timely manner.
Scope of Impact:
The duties and responsibilities of this job are performed with latitude for independent judgment in accordance with Department and City policies and Federal, State and Local regulations. Work is subject to periodic review by the supervisor, who provides approval of recommendations, and discusses assignments, priorities, and work.
Anticipated Hiring Timeline:
First Round Interview: Tuesday, October 21st
Second Round Interview: Friday, October 24th
Anticipated start time: Mid - November 2025
Essential Functions
Minimum Qualifications:
The job requires a high school diploma or equivalent (G.E.D.) plus a minimum of three years of experience in accounting or data entry, or equivalent.
Desired Qualifications:
A Certificate or associate's degree in accounting or a related field is desirable. Previous accounts payable experience is desirable.
Supplemental Information
Knowledge, Skills and Abilities Required for Successful Job Performance:
Physical and Mental Requirements:
Physical effort is light for the majority of work, with lifting or carrying limited to 25 pounds intermittently. Maintaining files requires bending and stopping. Duties at times require extended use of a keyboard.
Working Conditions:
Work is performed in a normal office environment. There is very frequent computer use. Work is performed against deadlines, and high attention to detail is required.
Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities.
Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently.
This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City retains the discretion to add duties or change the duties of this job at any time.
Full time Employee Benefits:
The City of Edina offers a competitive benefits package and uses a "cafeteria plan" model, which gives the employee a monthly sum of money and allows them the flexibility to choose how to spend it on the various benefits offered. All insurance coverage takes effect the 1st of the month following date of employment.
Vacation/Sick Leave/Holidays:
Part time & Seasonal Employee Benefits:
*Individual benefits may vary slightly depending on the specific position, full or part-time status or union contract.
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
02
Do you have a high school diploma or equivalent (GED)?
03
Do you have three or more years of accounting or data entry experience, or equivalent?
04
What best describes your education level?
05
What best describes your previous accounts payable experience?
06
Please describe any accounting, accounts payable or data entry experience you may have. If you do not have any experience in these areas, please state "none".
07
What best describes your years of customer service experience?
08
Do you have any Municipal experience?
09
Do you have experience with any of the following accounting software programs?
10
Please list any accounting software programs you have used.
11
Which type of veteran's preference points did you apply for?
Required Question
Location : City Hall 4801 W. 50th Street Edina, MN
Job Type: Regular Full-Time
Remote Employment: Flexible/Hybrid
Job Number: 202500083
Department: Finance
Division: Finance (General)
Opening Date: 10/06/2025
Closing Date: 10/16/2025 8:00 AM Central
Position Description
Job Summary:
The Accounting Clerk is responsible for paying invoices on time and accurately. Incumbent work closely with several different departments to ensure invoices are processed in a timely manner.
Scope of Impact:
The duties and responsibilities of this job are performed with latitude for independent judgment in accordance with Department and City policies and Federal, State and Local regulations. Work is subject to periodic review by the supervisor, who provides approval of recommendations, and discusses assignments, priorities, and work.
Anticipated Hiring Timeline:
First Round Interview: Tuesday, October 21st
Second Round Interview: Friday, October 24th
Anticipated start time: Mid - November 2025
Essential Functions
- Reviews, processes, and documents invoice payments.
- Receive AP mail and distribute invoices through Tyler Enterprise ERP to the proper departments for entering accounting information
- Applies invoices to contracts where applicable. Assists with Change Orders.
- Performs Contract and Purchase Order receiving in Tyler Enterprise ERP as appropriate.
- Checks invoices for correct tax. Updates vendor files for any new vendors and Maintains vendor file naming convention.
- Investigates and resolves problems with outstanding invoices.
- Performs routine vendor statement reconciliation.
- Determines City-wide phone bill account distribution and charges for all Departments.
- Assure that invoices are processed and paid in the allotted time frame by reviewing open batches and Tyler Enterprise ERP invoice tracking report. Prints checks and payment register
- Prepares the payment of claims for inclusion in City Council packets.
- Stuffs and mails checks.
- Answers and directs phone calls related to invoices received by the Finance Department.
- Prepares annual 1099s and requests W-9s of vendors when needed. Completes TIN verification for new vendors
- Assists departments with requisitions, purchase orders and contracts.
- Review Civic Clerk request for purchases. Reviews open purchase orders/contracts monthly, follows up with departments as necessary and liquidates/closes as appropriate.
- Supports continuous process improvement initiatives. Review and update internal finance processes.
- Serves as backup for Liquor invoice entry.
- Performs annual analysis of spend by vendor.
- Performs review of vendor files every three years to maintain up-to-date data.
- Performs other duties as required.
- Performs all work duties and activities in accordance with policies, I.Q.S. values, procedures and safety procedures of the City.
Minimum Qualifications:
The job requires a high school diploma or equivalent (G.E.D.) plus a minimum of three years of experience in accounting or data entry, or equivalent.
Desired Qualifications:
A Certificate or associate's degree in accounting or a related field is desirable. Previous accounts payable experience is desirable.
Supplemental Information
Knowledge, Skills and Abilities Required for Successful Job Performance:
- Ability to apply standard accounting and bookkeeping practices;
- Ability to perform work requiring concentration and judgment in interpreting practices and procedures to solve problems;
- Ability to work independently, including on assignments and projects through completion;
- Knowledge of and ability to use computer programs including Windows, Microsoft applications, as well as various accounting related software;
- Demonstrates a strong commitment to maintain confidentiality and privacy requirements of the Department and in all assignments as directed;
- Capable of managing competing demands and meeting productivity standards while handling frequent changes, delays, and unexpected events;
- Excellent interpersonal skills with the ability to build rapport and maintain effective working relationships with internal and external customers;
- Knowledge of Minnesota Sales and Use Tax laws.
Physical and Mental Requirements:
Physical effort is light for the majority of work, with lifting or carrying limited to 25 pounds intermittently. Maintaining files requires bending and stopping. Duties at times require extended use of a keyboard.
Working Conditions:
Work is performed in a normal office environment. There is very frequent computer use. Work is performed against deadlines, and high attention to detail is required.
Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities.
Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently.
This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City retains the discretion to add duties or change the duties of this job at any time.
Full time Employee Benefits:
The City of Edina offers a competitive benefits package and uses a "cafeteria plan" model, which gives the employee a monthly sum of money and allows them the flexibility to choose how to spend it on the various benefits offered. All insurance coverage takes effect the 1st of the month following date of employment.
- Medical: 9 plans to choose from through Health Partners. All individual plans are fully covered and have leftover money towards other benefits. Family health insurance is also low cost and high quality.
- Dental: 2 plans to choose from through Health Partners depending on your dental needs.
- Vision: Supplemental Vision plan for glasses and contacts
- Long & Short-Term Disability: All full-time employees receive Long Term disability at no cost, with an option to purchase short term disability.
- Life insurance: All full-time employees receive a $20,000 Basic Life policy at no cost, with an additional buy up option.
- Retirement: All public employees are required by the State to participate in the Public Employees Retirement Association (PERA). 6.5% of the employee's gross wage or salary is matched with a 7.5% contribution from the City. Some Police and Fire employees are mandated to participate in PERA at a rate of 11.8% of their gross wage or salary, matched by 17.70% contribution by the City. 457 Deferred Compensation plans are also available.
- Supplemental Accident, Critical Illness and Hospital Care plans
- Employee Assistance Program (EAP): Free and confidential service for all employees and their families
Vacation/Sick Leave/Holidays:
- Paid vacation is available to all regular full-time employees and begins with accruing 3.08 hours/paycheck (10 days per year). The amount increases as the years of service increase.
- Sick leave accrues at 3.69 hours/paycheck (12 days per year).
- Each regular full-time employee is eligible for 13 paid holidays during the year.
Part time & Seasonal Employee Benefits:
- Extended Part-time (30-39 hours/week year-round): Eligible for Health Insurance, 13 paid holidays, Retirement, and Employee Assistance (EAP) program. Employees also accrue Paid Time Off (PTO) at 1 hour for every 30 hours worked.
- Regular Part-time (20-29 hours/week year-round): Eligible for 6 paid holidays, Retirement, and Employee Assistance (EAP) Program. Employees also accrue Paid Time Off (PTO) at 1 hour for every 30 hours worked.
- Flexible Part-time and Seasonal employees: Employees accrue Paid Time Off (PTO) at 1 hour for every 30 hours worked and are eligible for the Employee Assistance Program (EAP).
*Individual benefits may vary slightly depending on the specific position, full or part-time status or union contract.
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
- Yes
- No
02
Do you have a high school diploma or equivalent (GED)?
- Yes
- No
03
Do you have three or more years of accounting or data entry experience, or equivalent?
- Yes
- No
04
What best describes your education level?
- High School or (GED)
- Certificate or Associate's degree in Accounting or related field
- Bachelor's or higher in Accounting or related field
- Post High School coursework, but not in accounting
05
What best describes your previous accounts payable experience?
- 0 - 1 years of experience
- 1 - 3 years of experience
- At least 3 years of experience, but less than 5
- 5 years or more of experience
06
Please describe any accounting, accounts payable or data entry experience you may have. If you do not have any experience in these areas, please state "none".
07
What best describes your years of customer service experience?
- 0 - 1 years of experience
- 1 - 3 years of experience
- At least 3 years of experience, but less than 5
- 5 years or more of experience
08
Do you have any Municipal experience?
- Yes
- No
09
Do you have experience with any of the following accounting software programs?
- Tyler Enterprise ERP (Munis)
- Other accounting software
- No experience
10
Please list any accounting software programs you have used.
11
Which type of veteran's preference points did you apply for?
- I did not request veteran's preference points.
- Veteran or Spouse of Deceased Veteran
- Disabled Veteran or Spouse of a Disabled Veteran
Required Question