Howard Howard Hodges is hiring: Administrative Assistant in Sarasota

Be among the first 25 applicants

Overview

Howard, Howard, and Hodges is a trusted accounting firm serving small business owners throughout Central Florida with comprehensive accounting, payroll, and tax solutions. We are seeking a detail‑or‑iented and client‑focused Receptionist/Administrative Assistant to join our growing team. In this role, you will be the first point of contact for clients and visitors, helping maintain a professional and welcoming atmosphere while supporting the administrative needs of our accountants.

Responsibilities

• Greet clients and visitors in a professional and welcoming manner, ensuring a positive first impression of the firm.
• Answer, screen, and direct incoming calls; take accurate messages and provide general information as needed.
• Manage the reception area and conference rooms, ensuring they remain organized and client‑ready at all times.
• Schedule appointments and manage calendars for partners, managers, and staff.
• Provide administrative support to the accounting team, including filing, data entry, document scanning, and organizing client records.
• Assist with assembling and preparing client deliverables such as tax returns, payroll packets, and financial documents.
• Maintain confidentiality and safeguard sensitive client and firm information.
• Coordinate office supplies and assist with vendor communications.
• Support other administrative tasks as assigned to ensure efficient daily operations.

Skills & Qualifications

• High school diploma or equivalent required
• 3+ years of experience as a receptionist, administrative assistant, or similar role in a professional office setting (experience in an accounting, legal, or financial services environment strongly preferred)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort working with document management systems
• Excellent verbal and written communication skills with a professional, client‑service‑oriented demeanor
• Strong organizational skills, attention to detail, and ability to prioritize tasks effectively
• Ability to handle confidential information with discretion
• Team‑oriented, proactive, and adaptable in a fast‑paced environment

Benefits

• Medical, dental, and vision benefits
• Paid holidays and paid time off

Howard, Howard, and Hodges is proud to be an Equal Opportunity Employer.

Job Function

• Administrative

Industries

• Construction

For more information about our firm, please visit: www.howardcpas.com