Administrative Assistant Job at University of Memphis in Memphis

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Posting Details

Posting Information

Posting Number SAECC4356 Advertised Title Administrative Assistant Campus Location Main Campus (Memphis, TN) Position Number 008091 Category Staff (Hourly/Monthly) Department Psychology

Minimum Position Qualifications

Requires a bachelor’s degree with two years of relevant work experience. Relevant experience may substitute for required education.

Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Special Conditions

• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Outlook, and OneDrive
• Experience with Banner and SLATE

Work Schedule

Monday through Friday 8:00am to 4:30pm

Posting Date 09/23/2025 Closing Date 10/15/2025 Open Until Screening Begins No Hiring Range $17.94 - $20.25 Full-Time/Part-Time Full-Time: Benefits Eligible

Working Conditions

While performing the duties of this job, the employee is regularly required to sit, use hands to handle or feel, and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand, reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

Additional Working Conditions

Employee may be required to attend recruiting events and local and regional professional conferences outside of typical work hours (e.g., evenings, weekends).

Special Instructions to Applicants

All applications must be submitted online at workforum.memphis.edu. Applicants must complete all applicable sections of the online application to be considered for a position.

Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview.

Knowledge, Skills, and Abilities

• Ability to multi-task
• Ability to problem solve and research solutions
• Ability to maintain prompt and regular attendance

Job Duties

Creates, organizes, and maintains electronic and paper records for all graduate students (master’s and doctoral level); makes records available to appropriate faculty; completes University paperwork for all applicants and current students.

Receives communication from, directs communication to, and assists current graduate students and graduate program alumni; provides procedural information and answers inquiries related to operational and substantive matters; serves as source of information for officers in the Psychology Graduate Student Association; may provide advising (e.g., regarding course scheduling and registration) for current graduate students.

Assists in administering surveys, collecting data, and utilizing word processing, spreadsheets, and database software to enter and summarize data from graduate programs.

Assists graduate coordinator and graduate program directors in updating and maintaining graduate program websites, handbooks, and forms (including those posted on the department websites), instructions in the application portal (SLATE), and forms related to curriculum changes (in Curriculog); ensures all forms are current and incorporates policy changes made by the Graduate College.

Receives and responds to incoming phone calls and emails from prospective students and applicants to graduate programs; provides information and guidance or refers to appropriate graduate program directors, staff in the graduate school, or other university employees.

Responsible for verifying prerequisites and issuing pins and permits for graduate students enrolling in courses each semester.

Attends and contributes to department and graduate program meetings. Offers reports and acts upon recommendations from these meetings.

Aids program directors when conducting graduate student evaluations; responsible for recording decisions made; sends evaluations to the students and files the evaluations.

Renders final decisions for incoming applications in the online application portal (SLATE) based on guidance from graduate directors; prepares and distributes acceptance and rejection letters to applicants.

Assists in planning and implementing new graduate student orientation meetings, conferences, and special events supporting graduate programs.

Required Documents

• Resume
• Cover Letter
• References List
• Unofficial Transcript