City of Fayetteville is hiring: Executive Administrative Assistant in Fayettevil

The City of Fayetteville is currently recruiting for an Executive Administrative Assistant to perform a wide variety of responsible, confidential, and complex administrative, technical and executive support duties on a day-to-day basis for the City Manager’s Office; serve as liaison with department directors, division managers, staff representatives of other organizations, elected and appointed officials, and the public in general.

Responsibilities include:

1. Respond to inquiries from the public in general; determine nature of complaint, resolve complaint requiring interpretation of policies and procedures and research of background information, and/or refer as appropriate.
2. Screen incoming mail for content and take appropriate action; review with Assistant City Managers or Executive Assistant as needed.
3. Serve as project assistant to the Assistant City Managers; maintain the executive’s calendar of activities; schedule appointments and resolve conflicts; coordinate all travel arrangements.
4. Schedule, arrange, and coordinate department activities, meetings, conferences, and various events; coordinate activities with other City departments, the public and outside agencies.
5. Plan, organize and prioritize administrative tasks relating to the assigned office; compose and edit a variety of documents including comprehensive reports, general correspondence, minutes of meetings and agendas; may take minutes at meetings or represent the expressed interests of the Assistant City Manager in their absence in meetings.
6. Formulate administrative budget and review with the director or division head with justification in coordination with Budget Analyst; assist in the preparation of departmental budget and monitor expenditures; requisition supplies and materials as required.
7. Compose a variety of documents including general correspondence, reports, memoranda, proclamations, recognition, announcements and statistical charts.
8. Supervise the requisitioning of supplies and materials as required.
9. Operate a variety of office equipment including copiers, scanners, facsimile machines and computers; input and retrieve data and text; assist in the organization and maintaining of filing.
10. Review, research and summarize a variety of fiscal, administrative and departmental information; process accounts receivables and payables.

Requirements:

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

• Experience: Three years of progressively responsible administrative municipal experience or office management work.
• Training: Equivalent to completion of an Associate’s degree from an accredited college or university in business administration or a related field.

LICENSING & CERTIFICATIONS

Required: Commissioned by the State of North Carolina as a Notary Public within one year of employment.

Preferred: None.

Additional Requirements:

• SBI/Fingerprinting Criminal History Record Check Requirement: To comply with Sessions Law 2025-16, applicants offered a position with the City may be subject to a criminal history record check of State and National Repositories of Criminal Histories conducted by the State Bureau of Investigation (SBI) in accordance with G.S. 143B-1209.26. The City may consider the results of these criminal history record checks in its hiring decisions.

The selection process is anticipated to last approximately 4 - 6 weeks. The process will consist of a panel interview and clerical tests which may include but not limited to: Keyboarding, Proofreading, MS Excel, MS Word and Outlook, with the selected candidate being subject to a pre-employment drug screen, background check and driving history check.

An Equal Opportunity Employer