Executive Assistant Job at Metro Development Group in Tampa

Overview

Metro is a forward-thinking real estate development company transforming communities across Florida. We’re driven by innovation, collaboration, and a commitment to excellence. Our projects bring together cutting-edge amenities, vibrant community planning, and future-focused design. At Metro, people are our greatest asset — and we invest in those who are ready to grow and lead.

We are seeking a dedicated Executive Assistant to provide high-level support to the Principal of Metro Development Group. In this role, you will help manage Metro’s day-to-day operations while also supporting ULTRAFi, Metro’s high-speed internet and smart-home technology platform. The position plays a critical role in managing priorities, driving follow-up, and ensuring seamless execution across both Metro and ULTRAFi initiatives in a high-traffic, fast-paced environment.

The ideal candidate is highly organized, detail-oriented, and reliable, with a strong sense of ownership. They will serve as a trusted partner, keeping track of commitments, following through relentlessly, and ensuring the executive’s priorities are managed efficiently. This role requires a highly adaptable individual who can manage priorities during and beyond standard office hours, complements the executive’s strengths, maintains a positive personality, and thrives in an environment with frequent interruptions.

Schedule

In-office, Monday through Friday, starting at 8:30 a.m. and typically ending between 5:30–6:00 p.m., with flexibility for extended hours as required to support the Principal’s priorities. Occasional weekend work may be required, which can typically be completed remotely.

Responsibilities

• Manage the Principal’s calendar, meetings, and communications with professionalism, clarity, and conciseness.
• Take accurate and actionable meeting notes, track follow-ups, and ensure deadlines are met without constant direction.
• Support ULTRAFi operations, including contract tracking, billing coordination, research, and process organization (approximately 25% of role).
• Draft professional correspondence, reports, and summaries aligned with the Principal’s style and voice.
• Organize, prioritize, and execute administrative and operational tasks efficiently in a high-energy environment.
• Collaborate effectively with cross-functional teams and stakeholders to ensure smooth execution of initiatives.
• Maintain confidentiality and handle sensitive information with integrity and discretion.
• Utilize technology and organizational tools (Microsoft Office, Outlook, Excel, and other platforms) to streamline processes.
• Exhibit flexibility to manage occasional after-hours or remote tasks when required.
• Anticipate needs, identify gaps, and proactively resolve issues before they escalate.
• Serve as a reliable point of contact for internal and external partners, ensuring all action items are completed and communicated effectively.

Qualifications

• Minimum 5 years’ experience in an Administrative Assistant, Executive Assistant, or similar support role.
• Exceptional organizational skills with the ability to manage multiple priorities and follow through with precision.
• Strong written communication skills, including concise email drafting, professional correspondence, and clear reporting.
• Excellent note-taking skills and follow-up discipline in high-volume environments.
• Strong problem-solving skills with the ability to think independently, adapt quickly, and make sound, informed decisions.
• Self-motivated, detail-oriented, and accountable, capable of completing tasks efficiently with minimal oversight.
• Tech-savvy and comfortable with Microsoft Office, scheduling platforms, and productivity tools.
• Integrity and discretion in handling confidential information.
• Ability to thrive in a fast-paced, high-interruption environment.
• Flexibility to work beyond regular office hours as needed.

Preferred Qualifications

• Experience supporting multiple business lines or operations simultaneously.
• Familiarity with contract tracking, billing processes, or project coordination.
• Previous exposure to executive-level decision-making and cross-functional collaboration.
• Positive attitude with a sense of humor and the ability to complement an executive’s work style.

Additional Requirements

• Metro Development Group maintains a zero-tolerance drug and alcohol-free workplace policy. Offers of employment are conditioned upon the completion of a pre-employment drug test.
• A pre-employment background check is required for all positions.
• Employees must be legally authorized to work in the US without sponsorship.

What we offer

• Competitive pay
• Opportunities for career growth
• Excellent Medical, Dental, Vision and Life Insurance
• 401(k) Retirement Plan
• PTO Paid Time Off
• Paid Holidays
• Mileage Reimbursement

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.