Senior Secretary Job at State of South Dakota in Pierre

Overview

Senior Secretary role at State of South Dakota. Agency: Agriculture & Natural Resources. Location: Pierre, SD. Salary: $19.74 Hourly. Pay Grade: F. Closing Date: 10/09/2025.

The mission of the Department of Agriculture and Natural Resources (DANR) is to protect and preserve the state’s agriculture, environment, and natural resources with the vision of a prosperous economy, diverse agricultural opportunities, clean air, clean water, and healthy families. The DANR Office of Water is seeking an exceptionally detail-oriented and personable Secretary for full-time work in a fast-paced division. This position is the first line of contact with customers and supports the department’s mission.

Responsibilities

• Performing assigned professional and clerical tasks to facilitate and support the programs\' functions.
• Answering and transferring phone calls, email communications, and providing assistance to DANR customers.
• Management of correspondence including opening and distributing mail, sending mail, and tracking certified mail.
• Scanning documents and maintaining computerized and manual filing systems.
• Implementing records retention policies.
• Scheduling appointments, making travel arrangements, and submitting employee reimbursement requests.
• Arranging for public notice of important program actions.
• Reviewing invoices, paying bills, processing vouchers, and assisting staff with other fiscal duties.
• Purchasing, organizing, and distributing staff supplies.

Job Duties Include

• Performing assigned professional and clerical tasks to facilitate and support the programs’ functions.
• Answering and transferring phone calls, email communications, and providing assistance to DANR customers.
• Management of correspondence including opening and distributing mail, sending mail, and tracking certified mail.
• Scanning documents and maintaining computerized and manual filing systems.
• Scheduling appointments, making travel arrangements, and submitting employee reimbursement requests.
• Arranging for public notice of important program actions.
• Reviewing invoices, paying bills, processing vouchers, and assisting staff with other fiscal duties.
• Purchasing, organizing, and distributing staff supplies.

Benefits

The state of South Dakota offers a generous benefits package including health, vision, and dental insurance, paid vacation, sick leave, family leave, and retirement benefits. This position includes a 40-hour work week and opportunities for work-life balance. Office duties involve standard desk work; some light lifting of supplies may be required.

Qualifications and Ideal Candidate

• Knowledge of modern office equipment, practices, procedures, computer systems and applications such as Windows 11 and Microsoft Office (Word, Excel, Teams).
• Ability to provide excellent customer service to the citizens and staff.
• Ability to listen attentively and communicate clearly, both verbally and in writing.
• Ability to handle multiple tasks and manage time effectively.
• Ability to work effectively with a team of scientists, engineers, and administrative staff to meet DANR goals.

Additional Requirements

To be considered, please attach your resume. This position is eligible for Veterans’ Preference per ARSD 55:10:02:08. If you possess a National Career Readiness Certificate, please submit the certificate with your application. A certificate is not necessary to be considered. The State of South Dakota does not sponsor work visas. All hires must verify identity and eligibility to work in the United States and complete Form I-9. E-Verify will be used upon hire. You may view benefits information here. This position is a member of Class A retirement under SDRS.

Must apply online: https://gen-stateofsouthdako-trn.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=2HX. Emailed resumes or submissions will not be accepted. South Dakota Bureau of Human Resources: 605.773.3148, careers@state.sd.us. http://bhr.sd.gov/workforus

An Equal Opportunity Employer