Legal Secretary - Litigation Job at Davis Wright Tremaine LLP in Sacramento

Overview

Davis Wright Tremaine has an exciting opportunity for a Legal Secretary to join our litigation team in our Sacramento office. This is a non-exempt position. We offer a hybrid work engagement with two days of remote work, and three days in-office.

Responsibilities

• Type, proofread, format and edit correspondence, pleadings, memoranda, agreements and other legal documents under time-sensitive deadlines. Some pleading drafting. Conversion of paper and electronic files to PDF format.
• Handle heavy court filings including serving pleadings with the court and on opposing and associated counsel at state, federal, and appellate levels across multiple venues.
• Open new client and new matter files.
• Maintain attorney and client files (paper and electronic) and maintain email and electronic files.
• Organize and maintain trial binders, working papers, and materials for business development.
• Review and save e-mails with attorney permission; delegate or escalate to the attorney as appropriate.
• Schedule remote hearing appearances, appointments, depositions and meetings; maintain calendars; arrange travel; set up conference calls.
• Track litigation deadlines and coordinate with docketing to ensure deadlines are properly docketed.
• Answer, screen and respond to phone calls.
• Open and route mail and email, attaching files and documents as needed.
• Enter attorney time into the time-keeping program and maintain CLE records for attorneys.
• Prepare and submit expense/reimbursement reports and vendor invoices.
• Process and edit prebills.
• Provide support to fellow secretaries and other attorneys; assist with operational and administrative tasks, including errands and coordinating meals or refreshments as needed.
• Maintain neatness of the office and conference rooms; assist with setup/cleanup of office functions; greet clients and visitors and direct them as needed.

Qualifications

• 5+ years’ experience as a litigation secretary.
• Strong word processing and computer skills: typing 85 wpm with high accuracy; proficiency in MS Office (Word, Outlook) and Power PDF/Adobe Acrobat; strong knowledge of Excel, timekeeping programs, NetDocs; ability to perform internet research.
• Experience filing documents with State and Federal Courts, including electronic filing; ability to read and understand court rules and ensure compliance with judge’s rules and practice.
• Experience with 9th Circuit and California Appellate Courts is preferred.
• High attention to detail and sensitivity to confidential materials; ability to follow client confidentiality guidelines.
• High energy; ability to work in a very fast-paced desk and with attorneys, prioritize effectively, and learn new programs and updates.
• Excellent grammar, proofreading, and organizational skills; strong verbal and written communication; ability to work in a team-oriented, service-focused environment and handle stressful situations calmly.
• Ability to communicate professionally by telephone with clients, firm members and other contacts; ability to prioritize tasks and handle multiple demands; ability to follow work instructions with minimal supervision; ability to read and write in English.
• High School Diploma or GED (Bachelor’s degree preferred).

Company Overview

At Davis Wright Tremaine LLP (DWT), purpose drives us. Founded on three guiding principles: ability, integrity, and service. Those principles have remained constant even as the firm has grown to more than 600 attorneys in 11 offices coast-to-coast. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

Benefits

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution

Compensation

The annualized salary range for this position in Sacramento is $70,000 to $95,000 (about $35.90 – $48.72 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full-time employees may be eligible for bonuses and benefits including health/dental/vision, HSA options, disability coverage, life insurance, 401(k), paid time off, and employee assistance programs. Additional voluntary programs and commuter benefits may also be available.

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Legal
• Industries: Law Practice and Legal Services

Ready to join our team? Apply now. This job description describes the general nature and level of work performed by individuals assigned to this position. It is not intended to include all duties and responsibilities. Davis Wright Tremaine LLP fosters a culture where all talented individuals—including those traditionally underrepresented in the legal profession—can have paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm’s commitment to DEI: www.dwt.com/dei

Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need accommodations due to a disability or religious reasons. For accommodation requests, please email [email protected].

California

The annualized salary range for this position in Sacramento is $70,000 to $95,000. The rest of the benefits details above apply.

Ready to join our team? Apply now.

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