Litigation Practice Assistant (Legal Assistant/Secretary) Job at Stoel Rives LLP

Overview

Stoel Rives LLP has an immediate opening for a Litigation Practice Assistant in our Boise office. This position provides legal and administrative support to litigation attorneys and reports to the Office Coordinator.

Essential Functions/Responsibilities

• Legal Document Preparation and Filing: Prepare template/shell pleadings and other legal documents; coordinate document production; revise, finalize, file and serve pleadings; and coordinate preparation of attorney and court working notebooks.
• Word Processing: Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; and compare documents using document comparison software and produce redline comparison.
• Timekeeping and Billing: Enter, proofread, and close timekeeper\'s time entries in billing software; review, proofread, distribute, and track proformas and client invoices; manage complex proformas, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.
• Client Service: Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.
• Teamwork: Work with and provide coverage for practice assistant team during times of need; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.
• File and Document Management: Scan, copy, fax, print, and organize documents; request and review conflicts reports; open new client/matters using the firm’s electronic records system; maintain electronic and physical files; retrieve documents from the document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.
• Other Administrative Support: Maintain timekeepers’ calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request forms for business development or professional development expense approval; answer phone calls and relay messages; arrange travel; update and maintain the practice group page on the firm’s intranet; and comply with firm policies, including confidentiality and insider trading issues.
• Other duties as assigned.

Essential Capabilities

• Maintain confidentiality of personally identifiable information, personal health information, and attorney/client privileged information.
• Prioritize daily responsibilities and special projects; readjust as priorities change; coordinate resources to meet deadlines; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor.
• Be a proactive, efficient, and resourceful problem-solver; take initiative and follow through; work independently and in a team environment; maintain prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; possess outstanding interpersonal and client service skills; have clear, effective verbal and written communication skills; and be proficient in reading, writing, and verbal communication in English.

Technical Knowledge

• Accurately type 50+ wpm
• Proficiency in Microsoft Office
• Experience with law firm software (preferred: iManage, Adobe Acrobat, Emburse, Laurel, Paperless Proforma, Intapp, Rendezvous, Box, Workshare Compare, Metadata Assistant, WestlawNext, WestCheck, InterAction)

Education & Experience

High school diploma or GED required. At least 3 years of experience providing legal administrative support, preferably in litigation and/or labor and employment law. Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field in lieu of one year of work experience. Familiarity with local state and federal court procedures and electronic court filing preferred. Basic understanding of accounting preferred.

Normal Work Hours

This is a hybrid position, non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 a.m. – 5:00 p.m., Monday through Friday.

Compensation, Benefits, and More

The pay range for this position is $51,000 - $85,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location. Stoel Rives offers a total rewards program that includes an annual discretionary bonus and comprehensive benefits, including paid family & medical leave, PTO, remote work options, medical/dental/vision/life/long-term disability, EAP, FSA, and retirement plan contributions. A pre-tax transportation/parking plan includes an employer monthly subsidy for in-office days.

No recruiters please.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Administrative

Industries: Law Practice