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Womble Bond Dickinson (US) LLP

Office Assistant Job at Womble Bond Dickinson (US) LLP in Irvine

Womble Bond Dickinson (US) LLP, Irvine, CA, United States, 92713

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Womble Bond Dickinson (US) LLP, an AmLaw 100 firm, has an opening for a Full-Time Office Assistant in the Firm’s Irvine, CA office. This entry-level, in-office role is essential to supporting daily operations and ensuring a welcoming and efficient workplace environment.

We are looking for a reliable and proactive Full-Time Office Assistant to join our Irvine office. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment. This role involves supporting daily office operations, supply management, assisting with administrative tasks, and providing excellent internal and external customer service. Strong communication skills, proficiency in Microsoft Office, and a collaborative attitude are essential.

Responsibilities

  • Greet and welcome guests upon arrival and notify appropriate person
  • Act as the point of contact and provide general support to internal and external visitors
  • Answer, screen, and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and materials
  • Receive, sort, and distribute daily mail and deliveries
  • Provide administrative support to ensure efficient office operations
  • Carry out administrative and office services duties such as filing, typing, copying, binding, scanning, etc.
  • Maintain office supplies and inventory, including ordering office supplies and frequent research to evaluate vendors for cost-effective office supply procurement
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Assist with coordination of in-office events, meetings, and visitor office reservations, including scheduling, logistics (setup, breakdown, AV, catering) and preparing materials such as presentations, name tags and signage
  • Assist with the preparation of monthly reports for office postage usage, parking validations, courier deliveries and office supplies inventory
  • Draft and distribute professional correspondence memos, letters, and forms in a timely manner, when needed
  • Submit and reconcile expense reports
  • Liaise with legal assistants to handle requests and queries from attorneys
  • Comply with procedures, related to Firm credit card usage, parking validations and other responsibilities described above

Requirements

  • Preferred experience as a Receptionist, Front Office Representative, Administrative Assistant, Office Admin Assistant, or similar role
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat
  • Hands-on experience with office equipment (e.g., copiers, coffee machines, and printers)
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Ability to work independently and as part of a team
  • Excellent organizational skills
  • Customer service attitude
  • High school diploma required; additional certification in Office Management is a plus

COMPENSATION: The estimated salary range would be approximately $42,000 - $71,000 for 1-10 years of experience.

Seniority level

  • Seniority level

    Entry level

Employment type

  • Employment type

    Full-time

Job function

  • Job function

    Administrative

  • Industries

    Law Practice

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