Office Assistant Job at Affiliated Distributors (AD) in Wayne

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This position is responsible for ensuring that callers and visitors have a positive and professional first impression of AD. Additionally, the role is responsible for office and facilities tasks that help ensure AD associates have a great place to work.

The ideal Office Assistant candidate will welcome guests with warmth, care about the details, and take pride in creating a clean, organized, and supportive environment for associates and visitors.

Primary Responsibilities:

• Front Desk Support: Greet visitors, answer phones, route calls and voicemails, sort and distribute mail.
• Office/Facility Administration: Maintain clean, safe, well-stocked and organized office environment, order office and facility-related supplies.
• Seating Coordination: Coordinate cubicle assignments for offsite associates, maintain and update the ADHQ seating resources.
• AD Associate Events: Plan and support associate events, lead the AD Corporate Events Committee.
• Invoice & Expense Management: Reconcile orders, receipts, and other transactions, process facility related invoices.
• New Hire Onboarding Support: Order business cards and name plates, prepare workstations for new associates.

Requirements:

• Customer Service: Exceptional service orientation, positive and professional communication.
• Organization: Strong attention to detail, ability to multitask, prioritize, and follow through.
• Communication: Clear written and verbal communication skills.
• Problem-Solving & Initiative: Proactive, resourceful, and able to work independently in a fast-paced environment.

Qualifications:

• 1-2 years of administrative, customer service or front desk experience.
• Proficient in Microsoft Office: Intermediate Outlook, Excel, Word, and PowerPoint skills.
• Ability to lift and carry up to 30lbs.

Additional Comments:

• This position is based in Wayne, PA with standard business hours of Monday – Friday 8:00 a.m. – 5:00 p.m.
• Occasional overtime may be required.
• Travel: Minimal

AD is proud to be an equal employment opportunity employer. Qualified candidates are considered for employment without regard to race, religion, gender, gender identity, sexual orientation, national origin, age, military or veteran status, disability, or any other characteristic protected by applicable law.