Highbeam is hiring: Executive Assistant & Office Manager in New York

The executive assistant & office manager keeps the engine running. They support our leadership team by managing the small details that make a big impact—calendars, travel, admin, and operational logistics—while also keeping our New York office welcoming, well-stocked, and efficient.

This role will be in-person in New York.

Responsibilities

• Be the right hand to leadership
• Own complex calendaring, coordinate meetings across time zones, and proactively solve scheduling conflicts.
• Handle personal administrative tasks to free up leadership time (travel bookings, insurance forms, etc.).
• Run the office like a pro
• Maintain a clean, stocked, and functional office environment—including snacks, supplies, and vendor coordination.
• Manage accounts payable, track office expenses, and assist with people ops tasks like onboarding, access requests and perks.
• Stay on top of multiple moving threads—project deadlines, office to-dos, and executive priorities.
• Spot issues before they happen and jump in without being asked.

Skills and qualities

• Hardworking. Won’t shy away from grunt work
• Smart. Never need to be told something twice
• Diligent. Reliably able to keep track of different threads
• High agency. Will get things done
• Trustworthy. Someone you can personally trust
• Proactive. Anticipates needs and takes initiative

What we offer

• Chance to join the founding team of a well-funded startup chasing a huge opportunity. We offer:
• Competitive salary and meaningful equity
• Great location: Our NYC office is located in NoHo NYC, a short walking distance from the A/C/E, B/D/F/M, N/Q/R/W, 1, 6 trains.
• Generous paid time off policy
• We\'re still small: Help us figure out what benefits are most useful for you

How to apply

Apply by emailing joel@highbeam.co with your resume.

Job details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative

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