Executive Assistant Job at Voiceflow in New York

Executive Assistant

Location: New York City (In-person, NoHo)

Compensation: $80-110K

We’re hiring an Executive Assistant to the C‑Suite to help scale swsh during a pivotal growth phase. This role is mission‑critical: you’ll be the operational backbone of the founders day‑to‑day, ensuring focus, clarity, and momentum across the company.

This is a high‑trust, high‑impact role for someone who is proactive, detail‑obsessed, calm under pressure, and excited to work at a fast‑paced startup. You’ll save the CEO time, anticipate needs before they arise, and help the company operate at a higher level.

Executive & Calendar Support

• Own executive inbox management and draft clear, professional communication on behalf of the CEO (saving ~10 hours/week)
• Manage complex calendar scheduling (up to ~65 meetings/week), prioritizing focus time and efficiency
• Coordinate internal and external meetings including leadership meetings, board meetings, all‑hands, off‑sites, and 1:1s
• Prepare agendas, documents, and materials for meetings

Travel & Logistics

• Coordinate executive travel
• Handle flights, accommodations, and itineraries across multiple time zones
• Coordinate logistics for conferences and off‑site events

Operations & Admin

• Maintain and update CRM of contacts
• Support certain urgent operational tasks
• Manage expense reports, purchase orders, vendor coordination, and procurement
• Coordinate signatures for contracts and forms
• Manage gifts for partners and customers
• Support office operations: snacks, lunches, fun team activities, and off‑sites

Communication & Coordination

• Partner closely with leadership and sales/ops teams to track priorities, goals, and key initiatives
• Handle confidential and proprietary information with discretion and integrity

YOUR STRENGTHS

• 2+ years of experience in an administrative, executive assistant, or similar role
• Exceptional organization and time‑management skills with extreme attention to detail
• Strong written and verbal communication skills
• Calm, adaptable, and effective in a fast‑moving environment with shifting priorities
• Proactive mindset - you anticipate needs and take ownership
• High standards of professionalism, discretion, and reliability
• Comfortable supporting a CEO directly and acting as a force multiplier
• Excited to work in person at our NYC office

⭐️ BONUS POINTS

• Experience supporting multiple executives or working at an early‑stage startup
• Strong intuition for prioritization and executive decision support
• Interest in tech, startups, or consumer products

WHAT WE’RE OFFERING

• $80-110K salary (based on experience)
• Office in NoHo, NYC (in‑person role)
• Health & wellness stipend
• Daily lunch stipend
• PTO
• Team off‑sites and company events
• Direct exposure to startup leadership, strategy, and growth
• Significant learning and career growth opportunity at an early‑stage company

Please email: weilyn@joinswsh.com with your resume / LinkedIn attached.