Budget & Data Office Assistant Job at Southern Utah University in Cedar City

The College of Science, Technology, Engineering & Mathematics (CSTEM) is hiring 1 student worker to serve as the Budget/Data Office Assistant in the Dean's Office. This position is part of our office team and combines financial/data responsibilities with front desk coverage. The role requires strong attention to detail, reliability, and professionalism when working independently or as part of the team. The Budget/Data Office Assistant plays a key role in supporting the daily budgetary, accounting, and data-tracking operations for CSTEM.

Responsibilities

• Perform reconciliation of various accounts, ensuring accuracy and adherence to financial guidelines.
• Submit travel authorizations for Dean's Office staff.
• Track allocations for purchasing card expenses for the college.
• Track budgets for undergraduate research projects.
• Conduct periodic department deficit and budget checks; track and analyze financial transactions, trends, and variances to ensure adherence to budget guidelines.
• Assist with comprehensive budget reviews for college and department budgets.
• Scan and archive backup documentation on a weekly basis.
• Provide front desk coverage when scheduled, including greeting visitors, answering phones, responding to emails, and directing inquiries appropriately.
• Assist with event logistics and other college projects as needed.
• Maintain confidentiality of sensitive financial and student information.
• Other duties as assigned to support the smooth operation of the Dean's Office.

Qualifications

• High level of responsibility and reliability; punctual and dependable for assigned shifts.
• Proficiency with Microsoft Office Suite (especially Excel) and Google Workspace.
• Excellent listening, written and verbal communication, and organizational skills.
• Ability to work effectively both independently and as part of a team.
• Detail-oriented with strong problem-solving skills and the ability to handle multiple priorities.
• Strong preference for candidates with a background in finance, accounting, or data analysis.

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