Extension Office Administrative Assistant Job at Bent County Development Foundat

Overview

Extension Office Administrative Assistant – Bent County Development Foundation

The individual is an hourly employee of Bent County, subject to Bent County Personnel Policy, and is representative of both Bent County and Colorado State University. The work is performed under the guidance of the Colorado State Extension Agents in Bent County. Performance requirements may be governed by Bent County policy and Colorado State University policy and procedures. The employee maintains regular office hours as agreed with the Supervisor and may work additional hours for events such as the Bent County Fair or Bent County Harvest Show.

Responsibilities

• Greet and direct office visitors, answer the main office phone, respond to requests for information, and forward messages to appropriate staff.
• Keep the office orderly and clean.
• General office duties such as typing, filing, requisition of supplies, and copying.
• Process incoming checks and invoices and file receipts accordingly.
• Maintain inventory for office supplies.
• Coordinate materials for meetings, trainings, and other activities of the organization.
• Receive and distribute all incoming mail and coordinate outgoing mail.
• Provide meeting support as needed (schedule conference rooms, coordinate meals, logistics).
• Manage 4-H enrollment systems, process enrollment, order materials, and prepare materials for club distribution.
• Assist with review of administrative procedures and development of systems to ensure compliance by all 4-H members.
• Prepare and distribute meeting notices and minutes for committee meetings.
• Coordinate major portions of fair judging procedures, prepare judging books, premiums, and publish media results.
• Attend Bent County Fair Board meetings once per month (7:00 p.m.) and serve as Fair Board Secretary, taking minutes, sending notices, and managing materials for the Bent County Fair.
• Handle occasional lifting and moving of up to 50 pounds.

Qualifications

• High School diploma or equivalent with courses in accounting and business; associate degree in business or public relations preferred.
• Minimum five years of office administrative support experience is preferred.
• Excellent organizational, oral, and written communication skills.
• Ability to excel at detail, multi-tasking, and working under pressure.
• Experience with MS Office (Word, Access, PowerPoint, Outlook, Excel) and editing software.

Seniorities

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Government Relations Services