Office Program Assistant Job at Iowa State University Extension and Outreach in

OBJECTIVE: To provide essential day-to-day office and program support.

RESPONSIBILITIES:

• Open and close the office during office hours.
• Maintain a positive working relationship with staff and clients in the county.
• Advocate for 4-H and all Extension programs.
• Provide excellent customer service to clients through phone, email, and in person.
• Assist Regional Director with coordination of extension council meetings by preparing board packets.
• Provide program logistics and support with county staff and program specialists. May include assisting with off-site programming.
• May assist in managing local data collection with MYDATA in line with program area requirements.
• Assist with building maintenance and property management. Responsible for maintaining bulletin board and front office for welcoming appearance. Have current materials on display. Coordinate internal and external reservations and use of the conference rooms. Set up conference room for scheduled meetings and ensure they are clean and ready for next user(s). Coordinate registrations for programs.
• Use standard policies and procedures regarding county business operations and council relations.
• Oversee equipment supplies and inventory balances.
• Continually develop and enhance relevant skills and understand current professional standards.
• Manage commercial and private pesticide applicator, commercial and confinement site manure certification renewal programs.
• Organize and maintain office files, office supply cupboards, copy paper shelves, publications and equipment inventory.
• Sort and deliver mail to staff, prepare individual mailings and packages for shipment. Maintain postage records.
• Manage volunteer records and background screenings as required in risk management policies.
• Ensure financial documentation is complete for annual audit.
• Maintain timely communication with External Bookkeeper to collaboratively perform bookkeeping tasks.
• Provide monthly financial reports to staff, Master Gardeners, 4-H Clubs and Extension Council Members.

QUALIFICATIONS:

• Associate degree or two years office management experience.
• Strong written and oral communication skills.
• Computer, organizational, and problem-solving skills.
• Team player and people oriented.
• Ability to work without direct supervision.

PREFERRED QUALIFICATIONS:

• Bachelor’s degree.

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status and will not be discriminated against. This institution is an equal opportunity provider. For the full non-discrimination statement or accommodation inquiries, go to www.extension.iastate.edu/legal.

Seniority level

Entry level.

Employment type

Part-time.

Job function

Administrative, Higher Education.