Office Manager & Executive Assistant Job at TileBar in New York

Overview

Soho Studio/TileBar is a tile company founded in 2006. We are looking for an experienced Office Manager & Executive Assistant to join our NYC-based team in the Flatiron District (W 23rd St). The role supports the Executive Leadership Team and helps ensure the workplace runs smoothly with a touch of creativity and professionalism.

In this role, you’ll oversee day-to-day office operations, manage vendor and internal-team relationships, and act as a strategic partner to the CEO.

What You’ll Do

• Oversee general office operations, including supplies, vendor management, and facilities coordination.
• Greet visitors, manage calls, and handle correspondence warmly and professionally.
• Act as a central communication hub for internal teams and external partners.
• Provide high-level administrative support to the CEO.
• Serve as a key liaison for the CEO, ensuring smooth communication and follow-through across teams.
• Coordinate calendars, meetings, travel, and expense reporting for the CEO.
• Partner with HR and IT to manage onboarding/offboarding logistics, workspace setup, and access.
• Manage office and event-related supplies.
• Help plan and execute meetings, team events, and company gatherings.
• Foster a positive, organized, and employee-friendly office environment.
• Take on other administrative projects and responsibilities as needed.

What You’ll Bring

• 2+ years of experience in office management, executive support, or project management.
• Exceptional organizational and project management skills with a strong eye for detail.
• Professionalism and discretion when handling confidential information.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite; familiarity with travel, calendar, or expense tools is a plus.
• A proactive, solutions-oriented mindset with the ability to work both independently and collaboratively.

Why Join Us

You’ll be part of a collaborative team that values initiative, creativity, and operational excellence. This is a great opportunity to make a meaningful impact on the daily operations of a growing organization while partnering closely with top leadership.

If you’re ready to bring structure, energy, and strategic support to a fast-moving environment, we’d love to hear from you.

Equal Opportunity

Soho Studio LLC/TileBar is an equal opportunity employer and welcomes applications from all qualified individuals, regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, genetics, age, disability, or veteran status. We are committed to fostering a diverse and inclusive workplace.