Legal Assistant Office Manager Job at BGSF in Chicago

BGSF has teamed up with a mid-size law firm, based in downtown Chicago who is in search of a Legal Secretarial Manager on a direct-hire basis. The ideal candidate will come with experience managing a medium to large size team of legal assistants and be local to the Chicagoland area. Please note this will operate on a hybrid schedule (3 days in office).

Job Responsibilities:

• Lead, mentor, and manage a team of 13 legal assistants, ensuring efficient workflows and high-quality output.
• Provide regular feedback, conduct performance evaluations, and facilitate professional development opportunities.
• Foster a collaborative and positive team environment, promoting open communication and continuous improvement.
• Provide training for new legal assistants on firm protocols.

Resource Allocation & Scheduling:

• Oversee task distribution and ensure workload balance across the team.
• Manage staffing schedules and assign tasks based on individual strengths, skills, and capacity.
• Monitor and adjust team resources to meet deadlines and client expectations effectively.

Workflow & Process Management:

• Develop and implement streamlined workflows and processes for legal assistant tasks, ensuring compliance with firm standards and client requirements.
• Monitor the progress of legal research, document preparation, and filing tasks, ensuring accuracy and timeliness.
• Identify areas for process improvement and implement best practices to increase efficiency.

Client & Case Management Support:

• Coordinate with attorneys and clients to ensure all legal documents, filings, and research are completed accurately and on time.
• Assist with case management, ensuring the legal assistants support all aspects of Intellectual Property (IP) work including patent, trademark, and copyright matters.
• Handle confidential and sensitive information with discretion and in compliance with firm policies.

Job Requirements:

• Must come with at least 2+ years of experience managing a medium to large size team of legal secretaries
• 5+ years of experience working with law firms
• Experience in IP law is preferred but not required
• Must have strong system and Microsoft Office Suite experience
• Must be willing to commute downtown Chicago, 3 days/week

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Legal, Administrative

Industries

Law Practice

Benefits include medical insurance, vision insurance, and 401(k).