BGSF is hiring: Legal Assistant Office Manager in Chicago

BGSF has teamed up with a mid-size law firm, located downtown Chicago, who is in search of a Secretarial Manager. The ideal candidate will come with several years of experience managing a mid to large size team of legal assistants and have 5+ years overall experience working with law firms. This role will operate on a hybrid schedule, 3 days/week onsite.

Job Responsibilities:

• Lead, mentor, and manage a team of 13 legal assistants, ensuring efficient workflows and high-quality output.
• Provide regular feedback, conduct performance evaluations, and facilitate professional development opportunities.
• Foster a collaborative and positive team environment, promoting open communication and continuous improvement.
• Provide training to new and existing personnel.

Resource Allocation & Scheduling:

• Oversee task distribution and ensure workload balance across the team.
• Manage staffing schedules and assign tasks based on individual strengths, skills, and capacity.
• Monitor and adjust team resources to meet deadlines and client expectations effectively.

Workflow & Process Management:

• Develop and implement streamlined workflows and processes for legal assistant tasks, ensuring compliance with firm standards and client requirements.
• Monitor the progress of legal research, document preparation, and filing tasks, ensuring accuracy and timeliness.
• Identify areas for process improvement and implement best practices to increase efficiency.

Client & Case Management Support:

• Coordinate with attorneys and clients to ensure all legal documents, filings, and research are completed accurately and on time.
• Assist with case management, ensuring the legal assistants support all aspects of Intellectual Property (IP) work including patent, trademark, and copyright matters.
• Handle confidential and sensitive information with discretion and in compliance with firm policies.

Quality Control & Compliance:

• Ensure all legal documents and filings meet the highest standards of accuracy and professionalism.
• Oversee compliance with internal and external regulatory requirements, including IP filing standards and deadlines.
• Conduct regular audits of team output to maintain consistent quality and efficiency.

Job Requirements:

• Must have 2+ years of experience managing a team of legal assistants.
• Must have 5+ years working with law firms.
• Experience with IP law preferred but not required.
• Must have a Bachelor's Degree or applicable experience in lieu of the degree.
• Must be willing to commute downtown Chicago 3 days/week.

BGSF is an equal opportunities employer and welcomes applications from diverse candidates.