Office Administrator Job at Obra Capital in New York

Overview

Office Administrator position at Obra Capital in New York (Midtown). The Office Administrator will oversee day-to-day office operations, reception, and administrative services to foster a productive, client-focused, and collaborative environment. This full-time, on-site role requires a highly organized, proactive, and adaptable candidate who can manage multiple priorities while supporting employees, leadership, and guests.

Responsibilities

• Manage daily office operations, ensuring effectiveness, efficiency, and safety.
• Greet clients, investors, and employees with professionalism and warmth.
• Provide front desk coverage; manage phones, emails, and inquiries.
• Coordinate meetings, conference room setups, catering, and A/V support.
• Handle mail, shipping/receiving, and courier services.
• Maintain office supplies and manage inventory, budgets, and vendor invoices.
• Serve as point of contact with building management, vendors, and facilities.
• Partner with facilities to ensure office appearance, functionality, and safety.
• Assist in planning and executing onsite meetings and events.
• Prepare workstations, security access, and supplies for new hires.
• Conduct office tours, manage ID activation/deactivation, and assist with I-9s.
• Support capturing headshots and onboarding documentation.
• Provide ad hoc support to senior leadership when needed.
• Maintain seating charts, floorplans, and space allocation.
• Coordinate large-scale office adjustments and seating moves.
• Draft and edit correspondence, reports, and presentations.
• Coordinate travel arrangements and scheduling as needed.
• Uphold confidentiality and demonstrate sound judgment in all matters.
• Assist with special projects and firmwide initiatives as assigned.

Qualifications

• 1+ years of office administration, receptionist, or operations experience, preferably in financial services.
• Bachelor’s degree preferred.
• Strong organizational, multitasking, and project management skills.
• Excellent verbal and written communication skills.
• High level of professionalism, discretion, and reliability.
• Proficiency with Microsoft Office Suite.
• Ability to work independently with a proactive, service-oriented approach.

Compensation

The base pay range is $65,000.00/yr - $75,000.00/yr. In addition to base salary, total compensation may include a discretionary bonus based on performance. This range reflects factors including years of relevant experience, education, and other qualifications pertinent to the position.

Base salary range: $65,000-$75,000. The firm also offers robust benefits including comprehensive medical/Rx, dental and vision, 401(k) with company match, FSAs/HSA, life and disability insurance, commuter benefits, and a daily lunch stipend for all employees.

Job details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative