New York Medical College is hiring: Office Coordinator in Valhalla

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Reporting to the Administrator of the Graduate School of Biomedical Sciences, this position provides administrative support for the department in all areas of graduate school administration.

Overview

This role includes providing administrative support to the Administrator, Graduate School of Biomedical Sciences (GSBMS), greeting visitors, answering phones, and responding to inquiries from GSBMS general email accounts.

Responsibilities

The responsibilities include:

• Provide administrative support to the Administrator, Graduate School of Biomedical Sciences (GSBMS).
• Greet visitors, answer phones, and respond to inquiries from GSBMS general email accounts.
• Schedule and coordinate meetings, prepare mailings, update college lists, oversee mail and fax distribution.
• Handle purchase requisitions, travel reimbursements, space/food reservation, and work orders, office supplies and equipment maintenance.
• Coordinate GSBMS administrative support with NYMC administrative and academic offices as needed for Graduate School initiatives, and special events.
• Prepare and process correspondence, prepare documents for meetings, and follow up on internal and external inquiries.
• Assist Administrator with implementation of office procedures & policies.
• Assist with special projects within the department and in conjunction with the Dean.
• Provide assistance and support to other areas of academic administration.

Executive Support

The role also includes providing direct assistance to the Dean of the GSBMS as needed, handling scheduling for the GSBMS office calendar, as well as Dean's schedule, and arranging travel for the Dean.

Admissions Support

Provide backup administrative support to the Admissions function, as needed, including admissions filing, and coordination and support of admissions and recruitment meetings and events.

Qualifications

The qualifications for this role include:

• Bachelor's Degree required.
• At least 2-5 years administrative support position at mid- to senior-level, preferably in a college or university setting.
• Computer literate: Microsoft Office Suite, Adobe Creative Cloud (Photoshop, Illustrator and InDesign), fluency in electronic communication.
• Strong oral and written skills.
• Excellent organizational and administrative skills.
• A team player with good customer relations skills essential.
• Must be able to maintain confidentiality at all times.

Base pay range

$41,600.00/yr - $41,600.00/yr

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative