Office Manager — ChipStack.ai (San Jose Office) Job at ChipStack in San Jose

Overview

Office Manager — ChipStack.ai (San Jose Office) at ChipStack is a full-time, on-site role located in San Jose, CA. ChipStack.ai is an AI-native EDA startup transforming how semiconductor chips are designed and verified. Our mission is to empower chip designers and verification engineers with LLM-based co-pilots that dramatically accelerate the hardware development lifecycle. Backed by top-tier investors (Khosla, Cerberus, Clear Ventures), and led by industry veterans from Google, Qualcomm, and Nvidia, we’re building a new generation of tools for the chip industry. We are a fast-growing team of engineers, ML scientists, and hardware experts—with offices in San Jose and Seattle—and are now looking for an Office Manager to help keep our team running smoothly in San Jose.

What You’ll Do

As Office Manager, you’ll be the heart of our San Jose workspace—making sure everything runs efficiently and everyone feels supported. Your responsibilities will include:

• Office Operations: Oversee day-to-day office activities, manage supplies, vendors, mail/deliveries, and facility needs.


• Event Coordination: Organize team lunches, offsites, meetups, and other company events.


• HR & Onboarding Support: Assist with onboarding new hires, welcoming guests, and creating a great first impression.


• Administrative Support: Help with scheduling, travel booking, expense reports, and coordination across teams.


• Culture & People: Foster a positive and productive work environment. Be the go-to person for team questions and support.


• Vendor & Facilities Management: Coordinate with property managers, cleaning crews, and other service providers.

What We’re Looking For

• Proven experience in office management or administrative roles (startups a plus!)


• Highly organized, proactive, and detail-oriented


• Strong communication and interpersonal skills


• Comfortable wearing many hats and juggling multiple tasks


• Passionate about creating a great workplace culture


• Familiarity with tools like Google Workspace, Slack, Notion, and expense platforms (e.g. Brex or Ramp) is a bonus

Perks & Benefits

• Competitive compensation and equity


• Full health, dental, and vision coverage


• Generous PTO and sick leave


• Opportunity to work alongside a world-class team


• Impactful role at a high-growth, mission-driven startup


• Weekly lunches, team outings, and offsites

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Software Development

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