Spectro Cloud is hiring: Office Manager / Administrative Assistant in San Jose
Spectro Cloud, San Jose, CA, United States, 95199
Office Manager / Administrative Assistant
Who We Are:
We are Spectro Cloud, a fast-growing startup on a mission to make infrastructure boundaryless for the enterprise, from data center to edge and every platform in between. We provide solutions that help enterprises run applications on Kubernetes, their way, anywhere.
Founded by a team of multi-cloud management experts and industry veterans, we are at the forefront of multi-cloud management solutions. Our team’s commitment and strong backing from industry-leading investors drive our progress. We focus on delivering unmatched value to our customers, and you can be proud to be part of it.
Who We Are Seeking:
At Spectro Cloud, we are looking for an Office Manager / Administrative Assistant to provide high-level administrative support to the executive team and ensure the smooth day-to-day operations of the office. This role requires a highly organized, proactive, and resourceful professional who can multitask efficiently, handle confidential information with discretion, and foster a productive work environment.
In-office presence 3 days per week is mandatory. Our offices are near the San Jose, CA airport.
What You Will Do:
As the first point of contact for visitors to our HQ in San Jose, you will represent the Spectro Cloud brand effectively and appropriately. Your responsibilities include:
Office Management Duties:
- Oversee daily office operations, ensuring a well-organized and efficient, fun, and welcoming environment.
- Manage office supplies, equipment, and facility maintenance.
- Manage weekly food orders, caterers, vendors, and keep the office kitchen stocked.
- Manage and enforce office policies and procedures.
- Plan and execute team-building activities, meetings, and local office events.
- Handle vendor relationships, contracts, and office budget management.
- Ensure compliance with health and safety regulations.
Administrative Duties:
- Provide administrative support to the executive team (CEO, CTO, VP Engineering, CRO/CMO, CFO), mainly travel arrangements and expense reporting.
- Coordinate and organize events and meetings.
- Handle confidential documents and ensure information security.
- Assist with special projects, research, and strategic initiatives.
- Liaise with key stakeholders, including clients, vendors, and board members and their staff as necessary.
What You’ll Need to Be Successful:
- Bachelor’s degree preferred.
- 3+ years in an Administrative Assistant, Office Manager, or similar role.
- Exceptional organizational and multitasking abilities.
- Strong verbal and written communication skills.
- High level of discretion, professionalism, and confidentiality.
- Proficiency in Microsoft Office/Google Suite (Word, Excel, PowerPoint, Sheets, Slides, etc.) and other office management tools.
- Ability to work independently and take initiative.
- Strong problem-solving and decision-making skills.
- Experience managing office operations, vendors, and event planning.
Finally, you are open, inclusive, and transparent, because you understand that this engenders trust and respect and ultimately, better products.
Additional:
- OTE (Salary + Bonus) range: $135k-$155K DOE
- Comprehensive medical, dental, and vision coverage for employees at 100%, with 90% coverage for dependents under the base plan.
- 12 paid holidays annually.
- Flexible time-off policy.