BAHAREH FAZILAT MD INC
Office Manager Medical and Surgical and Aesthetics
BAHAREH FAZILAT MD INC, Sherman Oaks, California, United States, 91423
Benefits:
401(k)
Flexible schedule
Opportunity for advancement
About Us:
We are a dynamic, patient-centered private practice specializing in women’s health, minimally invasive surgery, and aesthetic services. Our mission is to deliver exceptional medical and aesthetic care in a supportive, efficient, and respectful environment. We are seeking a highly organized and experienced Office Manager to lead and support our growing team.
Position Summary:
The Office Manager is responsible for overseeing the daily operations of the medical, surgical, and aesthetics practice. This individual will ensure optimal patient experience, streamline workflows, manage staff performance, maintain regulatory compliance, and support the financial health of the practice.
Key Responsibilities:
Operations & Administration
Oversee daily front and back office operations to ensure seamless patient care
Schedule staff and providers efficiently to optimize patient flow
Manage inventory and ordering of medical and aesthetic supplies
Monitor patient scheduling systems to reduce cancellations and optimize revenue
Coordinate facility maintenance and vendor relationships
Human Resources
Recruit, onboard, and train administrative and clinical staff
Manage performance reviews, disciplinary actions, and staff development
Foster a positive team culture and uphold professional standards of conduct
Compliance & Quality Assurance
Ensure HIPAA, OSHA, and other regulatory compliance
Maintain medical and surgical logs, licenses, and credentialing documentation
Implement and monitor quality improvement initiatives
Billing & Financial Oversight
Work with billing team to ensure accurate coding, collections, and claims follow-up
Reconcile payments, oversee petty cash, and manage practice-related expenses
Assist with budgeting and cost-control strategies
Patient Experience
Resolve patient concerns or complaints promptly and professionally
Oversee communication protocols including phones, emails, and patient portal use
Ensure the environment is welcoming, clean, and aligned with brand aesthetics
Qualifications:
3+ years of experience in medical office management, ideally in both medical and aesthetics settings
Knowledge of medical billing processes, EMR systems (e.g., Office Ally, etc.)
Strong understanding of HIPAA, OSHA, and healthcare compliance regulations
Proven leadership, conflict resolution, and team-building skills
Excellent communication, organization, and multitasking abilities
Bachelor’s degree in Healthcare Administration, Business, or related field preferred
401(k)
Flexible schedule
Opportunity for advancement
About Us:
We are a dynamic, patient-centered private practice specializing in women’s health, minimally invasive surgery, and aesthetic services. Our mission is to deliver exceptional medical and aesthetic care in a supportive, efficient, and respectful environment. We are seeking a highly organized and experienced Office Manager to lead and support our growing team.
Position Summary:
The Office Manager is responsible for overseeing the daily operations of the medical, surgical, and aesthetics practice. This individual will ensure optimal patient experience, streamline workflows, manage staff performance, maintain regulatory compliance, and support the financial health of the practice.
Key Responsibilities:
Operations & Administration
Oversee daily front and back office operations to ensure seamless patient care
Schedule staff and providers efficiently to optimize patient flow
Manage inventory and ordering of medical and aesthetic supplies
Monitor patient scheduling systems to reduce cancellations and optimize revenue
Coordinate facility maintenance and vendor relationships
Human Resources
Recruit, onboard, and train administrative and clinical staff
Manage performance reviews, disciplinary actions, and staff development
Foster a positive team culture and uphold professional standards of conduct
Compliance & Quality Assurance
Ensure HIPAA, OSHA, and other regulatory compliance
Maintain medical and surgical logs, licenses, and credentialing documentation
Implement and monitor quality improvement initiatives
Billing & Financial Oversight
Work with billing team to ensure accurate coding, collections, and claims follow-up
Reconcile payments, oversee petty cash, and manage practice-related expenses
Assist with budgeting and cost-control strategies
Patient Experience
Resolve patient concerns or complaints promptly and professionally
Oversee communication protocols including phones, emails, and patient portal use
Ensure the environment is welcoming, clean, and aligned with brand aesthetics
Qualifications:
3+ years of experience in medical office management, ideally in both medical and aesthetics settings
Knowledge of medical billing processes, EMR systems (e.g., Office Ally, etc.)
Strong understanding of HIPAA, OSHA, and healthcare compliance regulations
Proven leadership, conflict resolution, and team-building skills
Excellent communication, organization, and multitasking abilities
Bachelor’s degree in Healthcare Administration, Business, or related field preferred