The Rector & Visitors of the University of Virginia
PhD Graduate Program Manager
The Rector & Visitors of the University of Virginia, Charlottesville, Virginia, United States, 22904
About the Position
The School of Data Science at the University of Virginia is seeking a Graduate Program Manager who will support School of Data Science Ph. D. students to meet their personal and professional goals. As a member of the dynamic academic operations team, this position primarily serves Data Science Ph.D. students, but works closely with all staff, faculty program directors, teaching faculty, and the academic operations team.
About the School
The University of Virginia School of Data Science-the first of its kind in the nation-is guided by common goals: to further discovery, share knowledge, and make a positive impact on society through collaborative, open, and responsible data science research and education. Founded in fall 2019 through the largest gift in UVA history, the school positions the university and our community to play national and international leadership roles in the global digital future. The School of Data Science offers a minor in Data Science, the B.S. in Data Science, the M.S. in Data Science in two formats: an 11-month, full-time, residential experience in Charlottesville, Virginia, and an online program that spans five part-time semesters, and a growing Ph.D. in Data Science.
The successful candidate will be expected to carry out the following key job functions:
Key Responsibilities
Academic Advising -
You will serve as the frontline contact for Ph.D. students and faculty. This includes advising students on enrollment requirements and tracking academic progress for programmatic milestones such as qualifying exams, defenses, and graduation. You will work closely with faculty on curricular offerings and timing to ensure student success. Academic Program Management -
This role will provide administrative coordination of an academic program and works closely with the faculty Ph.D. Program Director. You will collaborate with leadership to draft policies, develop procedures, set timelines, implement program reviews, and ensure necessary compliance with institutional policies and procedures.You will work across functional areas by building and maintaining student-focused processes within admissions, marketing, student affairs, career services, etc. Instructional Support -
Oversee the design, implementation, and evaluation of instructional support (Graduate Teaching Assistants, Instructional Assistants, Graders) for every Data Science course across all programs. Student Programming and Event Planning -
You will plan and implement program-specific academic and co-curricular events. This includes assisting with program budget planning and administration, space allocation, staff supervision, and other administrative tasks. Minimum qualifications Bachelor's degree and 4 years of academic advising or related academic functions within higher education. Demonstrated ability to build and sustain close and collaborative relationships with faculty, staff colleagues, and graduate students to organize and lead them to produce top-quality and strategically effective work. Exemplary communication skills. Established skills in project management, problem solving, managing details, and process improvement. Independence, initiative, and self-motivation; a commitment to inclusive excellence. Proficient in the use of Microsoft 365 and virtual meetings (e.g., Zoom, Teams, Sharepoint). Preferred Qualifications Master's Degree Experience with University student information systems (e.g., SIS, Stellic), learning management systems (e.g., Canvas), and/or survey tools (e.g. Qualtrics) Anticipated Salary Range:
$55,000 - 70,000 Anticipated Start Date:
October 2025 Health and Other Benefits UVA offers the choice between 3 different health plans; vision and dental insurance; life insurance; benefits savings accounts; starting with 22 days of paid time off a year in addition to 12 or more paid holidays; 8 weeks of paid parental leave; short term disability; up to $4,360 after your first year for combined use of tuition toward a degree-seeking program or up to $2,000 for professional development including classes, certification training and conferences; and more! Application Process Please apply through the University job board,Careers at UVA, and search for
R0076739 . Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs' or through their 'Jobs Hub'. Applicants must complete an application online with the following documents:a
resume
and
cover letter . Applications that do not contain all required documents will not receive full consideration. Process for internal UVA applicants:
Please apply through your Workday home page. Search "Find Jobs" and then R0076739. References
will be completed via UVA's standardized process SkillSurvey Reference. A total of five references will be requested via SkillSurvey during the final phase of the interview process. A background check
is required and will be conducted per university policy prior to the first day of employment. We welcome applicants from a broad range of backgrounds and offer training and mentorship to ensure your success! For questions about the position , contact Andrea Kester, Data Science Registrar, at ak3jg@virginia.edu. For questions about the application process , please contact Daniel Strong, Senior Human Resources Recruiter, at das6zb@virginia.edu. For more information about UVA and the Charlottesville community , please see www.virginia.edu/life/charlottesville and https://embarkcva.com/. TheUniversity of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click
here
to read more about UVA's commitment to non-discrimination and equal opportunity employment. This position will remain open until filled. This is an exempt level, benefited position. Applicants must be currently authorized to work in the United States. For this role, the University will not sponsor or consider candidates requiring sponsorship for employment visas now or in the future. MINIMUM REQUIREMENTS:
Education: Bachelor's Degree required. Experience: At least four years of relevant experience. Licensure: None
PHYSICAL DEMANDS:
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. The
University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click
here
to read more about UVA's commitment to non-discrimination and equal opportunity employment.
You will serve as the frontline contact for Ph.D. students and faculty. This includes advising students on enrollment requirements and tracking academic progress for programmatic milestones such as qualifying exams, defenses, and graduation. You will work closely with faculty on curricular offerings and timing to ensure student success. Academic Program Management -
This role will provide administrative coordination of an academic program and works closely with the faculty Ph.D. Program Director. You will collaborate with leadership to draft policies, develop procedures, set timelines, implement program reviews, and ensure necessary compliance with institutional policies and procedures.You will work across functional areas by building and maintaining student-focused processes within admissions, marketing, student affairs, career services, etc. Instructional Support -
Oversee the design, implementation, and evaluation of instructional support (Graduate Teaching Assistants, Instructional Assistants, Graders) for every Data Science course across all programs. Student Programming and Event Planning -
You will plan and implement program-specific academic and co-curricular events. This includes assisting with program budget planning and administration, space allocation, staff supervision, and other administrative tasks. Minimum qualifications Bachelor's degree and 4 years of academic advising or related academic functions within higher education. Demonstrated ability to build and sustain close and collaborative relationships with faculty, staff colleagues, and graduate students to organize and lead them to produce top-quality and strategically effective work. Exemplary communication skills. Established skills in project management, problem solving, managing details, and process improvement. Independence, initiative, and self-motivation; a commitment to inclusive excellence. Proficient in the use of Microsoft 365 and virtual meetings (e.g., Zoom, Teams, Sharepoint). Preferred Qualifications Master's Degree Experience with University student information systems (e.g., SIS, Stellic), learning management systems (e.g., Canvas), and/or survey tools (e.g. Qualtrics) Anticipated Salary Range:
$55,000 - 70,000 Anticipated Start Date:
October 2025 Health and Other Benefits UVA offers the choice between 3 different health plans; vision and dental insurance; life insurance; benefits savings accounts; starting with 22 days of paid time off a year in addition to 12 or more paid holidays; 8 weeks of paid parental leave; short term disability; up to $4,360 after your first year for combined use of tuition toward a degree-seeking program or up to $2,000 for professional development including classes, certification training and conferences; and more! Application Process Please apply through the University job board,Careers at UVA, and search for
R0076739 . Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs' or through their 'Jobs Hub'. Applicants must complete an application online with the following documents:a
resume
and
cover letter . Applications that do not contain all required documents will not receive full consideration. Process for internal UVA applicants:
Please apply through your Workday home page. Search "Find Jobs" and then R0076739. References
will be completed via UVA's standardized process SkillSurvey Reference. A total of five references will be requested via SkillSurvey during the final phase of the interview process. A background check
is required and will be conducted per university policy prior to the first day of employment. We welcome applicants from a broad range of backgrounds and offer training and mentorship to ensure your success! For questions about the position , contact Andrea Kester, Data Science Registrar, at ak3jg@virginia.edu. For questions about the application process , please contact Daniel Strong, Senior Human Resources Recruiter, at das6zb@virginia.edu. For more information about UVA and the Charlottesville community , please see www.virginia.edu/life/charlottesville and https://embarkcva.com/. TheUniversity of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click
here
to read more about UVA's commitment to non-discrimination and equal opportunity employment. This position will remain open until filled. This is an exempt level, benefited position. Applicants must be currently authorized to work in the United States. For this role, the University will not sponsor or consider candidates requiring sponsorship for employment visas now or in the future. MINIMUM REQUIREMENTS:
Education: Bachelor's Degree required. Experience: At least four years of relevant experience. Licensure: None
PHYSICAL DEMANDS:
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. The
University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click
here
to read more about UVA's commitment to non-discrimination and equal opportunity employment.