Ultimate LLC
Front Desk/ Office Admin opening in Santa Clara
Ultimate LLC, Santa Clara, California, us, 95053
Job Description
Now Hiring: Front Desk / Office Administrator
Location:
Santa Clara, CA
Type:
Contract-to-Hire
Schedule:
Monday-Friday, 8AM-5PM
Compensation:
$25 + Benefits
Start Date:
ASAP
We're looking for a reliable and friendly
Front Desk / Office Administrator
to be the face and heart of our office operations. This role is perfect for someone who enjoys creating a welcoming environment, staying organized, and juggling a variety of responsibilities in a fast-paced, high-tech office setting. Key Responsibilities
Front Desk & Office Management
Greet customers, visitors, and vendors professionally Maintain a clean and organized front desk, lobby, conference rooms, and kitchen Manage office mail and coordinate FedEx/UPS deliveries Stock and maintain inventory of office supplies, snacks, groceries, and sundries Coordinate with third-party vendors (e.g., Kim Parker Plant) for office plant maintenance Facilities & Operations Support
Schedule office maintenance and coordinate building access/work orders Maintain business licenses and ensure compliance for business entities Oversee wireless phone line billing and monthly payments Administrative & Travel Coordination
Maintain internal Intranet document access in coordination with the IT department Log credit card payments and manage the purchase order log Coordinate employee travel arrangements, including flights, hotels, and transportation Manage customer visit logistics, including travel bookings and catering services Qualifications 2-4 years of experience in a receptionist or office admin role in a high-tech environment Strong verbal and written communication skills Exceptional attention to detail and organizational abilities High school diploma required; college coursework or AA degree preferred Proficiency in Microsoft Office Suite, especially Excel, Word, and PowerPoint
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Job Reference: JN -102025-406811
Now Hiring: Front Desk / Office Administrator
Location:
Santa Clara, CA
Type:
Contract-to-Hire
Schedule:
Monday-Friday, 8AM-5PM
Compensation:
$25 + Benefits
Start Date:
ASAP
We're looking for a reliable and friendly
Front Desk / Office Administrator
to be the face and heart of our office operations. This role is perfect for someone who enjoys creating a welcoming environment, staying organized, and juggling a variety of responsibilities in a fast-paced, high-tech office setting. Key Responsibilities
Front Desk & Office Management
Greet customers, visitors, and vendors professionally Maintain a clean and organized front desk, lobby, conference rooms, and kitchen Manage office mail and coordinate FedEx/UPS deliveries Stock and maintain inventory of office supplies, snacks, groceries, and sundries Coordinate with third-party vendors (e.g., Kim Parker Plant) for office plant maintenance Facilities & Operations Support
Schedule office maintenance and coordinate building access/work orders Maintain business licenses and ensure compliance for business entities Oversee wireless phone line billing and monthly payments Administrative & Travel Coordination
Maintain internal Intranet document access in coordination with the IT department Log credit card payments and manage the purchase order log Coordinate employee travel arrangements, including flights, hotels, and transportation Manage customer visit logistics, including travel bookings and catering services Qualifications 2-4 years of experience in a receptionist or office admin role in a high-tech environment Strong verbal and written communication skills Exceptional attention to detail and organizational abilities High school diploma required; college coursework or AA degree preferred Proficiency in Microsoft Office Suite, especially Excel, Word, and PowerPoint
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Job Reference: JN -102025-406811