Administrative Assistant Job at Safran in Saint Paul

Entity

Safran is an international high-technology group, operating in the aviation (propulsion, equipment and interiors), defense and space markets. Its core purpose is to contribute to a safer, more sustainable world, where air transport is more environmentally friendly, comfortable and accessible. Safran has a global presence, with 100,000 employees and sales of 27.3 billion euros in 2024, and holds, alone or in partnership, world or regional leadership positions in its core markets. Safran is in the 2nd place in the aerospace and defense industry in TIME magazine's "World's best companies 2024" ranking. As a worldwide leader in its sector, Safran Aero Boosters designs, develops and produces modules, equipment and test cells for aircraft and space engines. Based in Belgium, Safran Aero Boosters has two subsidiaries in the United States and employs 1,700 people.

Reference number

2025-164478

Job details

Note: The following details describe the role and its environment. All content is kept as provided, formatted for readability.

Domain

Performance and Support

Job field / Job profile

Administrative - Administrative

Job title

Administrative Assistant

Employment type

Permanent

Professional category

Employees / Staff

Full-time

Summary

Working under the direction of the Director of HR, the Administrative Assistant is responsible for creating a warm and welcoming environment while managing the Safran Test Cells, screening calls, coordinating activities, and preparing and maintaining meeting spaces within the building. The Administrative Assistant will contribute to the organization by preparing complex documents, maintaining organizational charts supporting upper management and proactively maintain and order company supplies.

Essential Duties and Responsibilities

• Screening calls, conference or meeting planning, preparing complex documents or coordinating activities.
• Support HR department with HR functions as needed to include training, on boarding of new employees, and maintaining company organization charts and employee directory.
• Assist with coordination of travel for leadership, track travel schedules, update travel documents and act as subject matter expert as needed.
• Proactively maintain and order all company supplies.
• Pleasantly greet employees, contractors and guests arriving through the front door.
• Responsible for the organization and clean-up of company activities, such as project celebrations and/or company sponsored activities.
• Coordinate lunches, dinners, beverages and snacks for guests or company meetings as required.
• Maintain and clean-up conference room, training room after meetings, kitchen and sink areas.
• Responsible for following through with various tasks requested by the President and CEO, upper management and others requesting assistance.
• Actively participate in a continuous improvement culture providing recommendations and implementing enhancements to current methods and procedures.
• Other duties as assigned.

Education/Experience

• High School diploma or GED required.
• 2+ years of related experience required.

Qualifications

• Demonstrated ability to take initiative to support the business and anticipate upcoming needs.
• Self-motivated, driven, organized, detail oriented, able to multi-task, prioritize and excel in a fast-paced environment.
• Ability to communicate effectively and professionally, with sensitivity, and discretion.
• Excellent interpersonal skills, the ability to manage complex and varied interpersonal relationships to successfully complete projects.
• Ability to set priorities, exercise initiative and judgment as well as make decisions within scope of assigned authority.
• Demonstrated proficiency with scheduling, telephone systems and Microsoft Office - Outlook, PowerPoint, Word and Excel.
• Demonstrate accuracy and thoroughness; actively seeks opportunities to improve and promote quality and monitors own work to ensure quality is met.

Salary: 25.00

Job location

North America, United States, Minnesota, Minneapolis

City (-ies)

651 Campus Drive Suite 100, New Brighton, MN 55112

High School Diploma/GED Equivalent

Minimum experience level required

More than 3 years

ITAR Controlled Position

Select "Yes" if role requires U.S. citizenship/permanent residency