Administrative Assistant IV Job at Blue Star Partners in Saint Paul

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Job Title: Administrative Assistant IV
Location: St. Paul, MN – 100% Onsite – Local candidates only
Period: 07/22/2024 to 11/29/2024 – possibility of extension
Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half)
Rate: $25/hour
Contract Type: W-2 only

Scope Of Services
The Administrative Assistant IV will be providing general support to Woodridge site staff and leadership by coordinating, planning, and organizing site events and corporate initiatives and providing operational support as listed in primary responsibilities. Additionally, you will provide basic administrative support to the Site Director.

Role, Responsibilities, And Deliverables

• Lead, plan, coordinate, and participate in various events and employee activities, such as team building and employee recognition events, employee giving campaigns, etc.
• General daily administrative functions including answering phones, calendar management, scheduling travel, meeting scheduling, scheduling caterings, ordering supplies, onboarding of new employees, processing expense reports, meeting/event planning, creating, or modifying business documents, preparing presentations from source materials, handling teleconference setups, and acting as a liaison for remote access issues
• Uses and understands Microsoft Office Suite and other business-specific software including, but not limited to, Concur (travel and expense system), Workday (employee database, performance management), Kronos (time keeping) and Outlook (calendaring and email). Creating and maintaining presentations and spreadsheets
• Act as public relations point of contact for the Woodridge site
• Partners and works closely with various internal stakeholders such as operations, HR, and talent acquisition
• Receives and responds to routine correspondence

Experience & Skills

• 3+ years of general experience in an administrative assistant and/or project coordinator position, customer service, teaching, and/or event planning
• Working knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Demonstrated experience handling confidential or business-sensitive information
• Excellent verbal and written communication skills with ability to communicate to all levels of the organization
• An associate's or bachelor’s degree in communications, Public Relations, Human Resources, Education, Business Administration, or related discipline is required.

Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: Business Consulting and Services