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Caterpillar Inc.

Administrative Assistant Job at Caterpillar Inc. in Peoria

Caterpillar Inc., Peoria, IL, United States, 61639

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Overview

Join to apply for the Administrative Assistant role at Caterpillar Inc. in Mossville, IL. This role provides executive level administrative support to company executives, enabling them to focus on top management responsibilities.

What You Will Do

  • Relieve the executive of administrative details that can be delegated to improve time efficiency
  • Perform a range of complex administrative tasks and provide full administrative support using advanced knowledge of office functions
  • Provide administrative assistance to support the executive in daily work, including deadlines tracking, information gathering, internal and external communications, and completing projects
  • Use discretion and initiative to maintain office operations when the executive is unavailable
  • Determine what can be handled by others or referred to the president/VP, and manage highly sensitive/confidential information
  • Maintain the executive’s calendar, schedule meetings, prioritize conflicts, process mail, and draft responses as appropriate
  • Coordinate travel and lodging for the executive, including domestic and overseas visits, and prepare expense reports
  • Operate a computer for typing, scheduling, calendaring, communications, and information management using various software programs

What You Will Have

  • Office Administration: ability to carry out ongoing office administration tasks in support of local and remote teams
  • Accuracy and Attention to Detail: high precision in completing tasks
  • Managing Multiple Priorities: effective self-management and prioritization of concurrent objectives
  • Flexibility and Adaptability: capacity to adapt to changes and evolving environments
  • Effective Communications: strong written and verbal communication skills across levels

Considerations For Top Candidates

  • Extensive executive-level administrative experience
  • Experience booking global travel, expense management, and calendar administration
  • Experience in a corporate setting with a C-Suite structure
  • Excellent interpersonal skills and ability to communicate with all levels
  • Advanced secretarial and technology skills; proficient computer operation
  • Knowledge of Caterpillar’s organization and departmental functions
  • Ability to work independently with strong organizational skills and confidentiality

Additional Information

The candidate will work onsite five days a week in Mossville, IL.

Summary Pay Range

$28.15 - $42.25

Benefits

  • Medical, dental, and vision benefits
  • Paid time off (Vacation, Holidays, Volunteer, etc.)
  • 401(k) savings plans
  • Health Savings Account (HSA)
  • Flexible Spending Accounts (FSAs)
  • Health Lifestyle Programs
  • Employee Assistance Program
  • Voluntary Benefits and Employee Discounts
  • Career Development
  • Incentive bonus
  • Disability benefits
  • Life Insurance
  • Parental leave and Adoption benefits
  • Tuition Reimbursement

Visa Sponsorship is not available. Posting dates: October 2, 2025 – October 8, 2025. Caterpillar is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities. Not ready to apply? Join our Talent Community.

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