Inside Higher Ed
Overview
School of Medicine, Stanford, California, United States. The Office of Academic Affairs (OAA) seeks a Faculty Affairs Manager (Academic Affairs Administrator 4) to serve as a program manager and provide expert guidance to faculty and leadership in the School. The role covers actions related to professoriate faculty in the University Tenure Line, University Medical Line, and Non-Tenure Line. Reporting to the Director of Academic Affairs, the incumbent will support the appointment, reappointment, promotion, and retention processes and related activities. Responsibilities
Monitor and enforce compliance with School and University policies for department chairs, division chiefs, faculty search committees, faculty candidates, and faculty affairs administrators. Critically evaluate and communicate recommendations to optimize initial faculty search initiations and subsequent search reports; waivers of search; offer letters; and referee, trainee and peer set lists. Critically evaluate and communicate recommendations to improve the quality of appointment, reappointment, and promotion long forms. Maintain clear and effective communication and coordination with fellow professoriate team members throughout the workday. Plan and prioritize file review in response to appointment end dates and departmental appointment and retention needs in compliance with deadlines. Manage School Appointments and Promotions Committees to ensure timely Dean’s Office review. Implement process improvements and provide hands-on training to department faculty affairs administrators, directors of faculty affairs, and associate directors of finance and administration; provide subject matter expertise to the population on faculty affairs matters. Liaise with OAA staff to facilitate workflow across clinician educator, teaching titles, visiting and short-term academic populations, and with OAA leadership objectives. Oversee documentation of annual counseling for assistant and associate professors and senior faculty annual meetings; participate in organizing faculty workshops on reappointments and promotions. Advise faculty and staff on exception requests policy and draft exception requests to the Provost’s Office as needed. Advise on policy for endowed professorship nominations, sabbaticals, and other leaves when necessary. Establish and maintain strong working relationships with Faculty Compensation, the Provost’s Office, Office of General Counsel, Office of Faculty Development, Diversity, and Engagement, Research Management Group, Office of the Dean of Research, and other academic units. Represent the School of Medicine on university-wide committees convened by the Provost’s Office or other central units. Responsibilities cont.
Consult and advise senior faculty and administrative leadership on program and policy development; provide input to university leadership on institutional, academic, and administrative policies and guidelines. Conduct strategic analysis of data, policy, and information relevant to faculty affairs; identify and resolve issues affecting faculty affairs beyond the immediate organization. Ensure compliance with school and university policies; manage university faculty conflict of interest requirements as needed. Serve on school or Provost’s Office committees to provide input on faculty affairs issues; represent the organization to other university departments. Contribute to management and direction of academic and administrative policy development for programs and operations; interpret and explain policy changes to chairs and managers. Oversee collection, management, analysis, and reporting of faculty data including diversity and affirmative action; assist in ensuring policy compliance; allocate resources as needed. Direct faculty and/or academic staff supervisors and managers in interpretation and implementation of faculty affairs policies, procedures, and programs when appropriate. May provide input to university leadership on institutional policies; may direct staff to achieve organizational goals. Other duties as assigned. Qualifications
Desired Qualifications:
Experience in academic affairs, preferably in a Medical School setting. Education & Experience (required):
Bachelor’s degree and seven years of experience in administrative processes, or an equivalent combination of education and related experience. Knowledge, Skills and Abilities (required)
High attention to detail and accuracy. Excellent planning and organizational skills. Ability to manage multiple responsibilities, projects, and deadlines. Excellent communication skills. Strong negotiation and interpersonal skills. Experience managing complex administrative processes. Experience training staff and evaluating a body of work. Problem-solving and analytical abilities. Independent judgment and sensitivity. Expertise in business and management software and databases. Subject matter expertise for areas of responsibility. Ability to work well with Stanford colleagues, clients, and external organizations. Commitment to safety and using safety training and lessons learned to promote safe behaviors. Physical Requirements
Desk-based computer tasks; frequent sitting; occasional standing/walking and fine manipulation. Occasional twisting/bending/stooping/squatting; reaching above shoulders; grasping; using a telephone. Rarely sort/file paperwork; kneel/crawl; lift/carry/push/pull up to 10 pounds. Reasonable accommodation will be provided for applicants with disabilities as required by law. Working Conditions
Occasional extended hours. Work Standards
Interpersonal skills: ability to work with Stanford colleagues, clients, and external organizations. Promote culture of safety: demonstrate commitment to safety; communicate concerns; promote safe behaviors. Compliance with all applicable University policies and procedures, including personnel policies in the Administrative Guide. This role is open to candidates anywhere in the United States. The compensation range and pay details are provided in the job posting. The University provides pay ranges and a comprehensive rewards package; specifics may be discussed during the hiring process. The University is an equal employment opportunity and affirmative action employer. The job duties listed are typical examples and not a comprehensive inventory of all duties. Additional duties may be assigned.
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School of Medicine, Stanford, California, United States. The Office of Academic Affairs (OAA) seeks a Faculty Affairs Manager (Academic Affairs Administrator 4) to serve as a program manager and provide expert guidance to faculty and leadership in the School. The role covers actions related to professoriate faculty in the University Tenure Line, University Medical Line, and Non-Tenure Line. Reporting to the Director of Academic Affairs, the incumbent will support the appointment, reappointment, promotion, and retention processes and related activities. Responsibilities
Monitor and enforce compliance with School and University policies for department chairs, division chiefs, faculty search committees, faculty candidates, and faculty affairs administrators. Critically evaluate and communicate recommendations to optimize initial faculty search initiations and subsequent search reports; waivers of search; offer letters; and referee, trainee and peer set lists. Critically evaluate and communicate recommendations to improve the quality of appointment, reappointment, and promotion long forms. Maintain clear and effective communication and coordination with fellow professoriate team members throughout the workday. Plan and prioritize file review in response to appointment end dates and departmental appointment and retention needs in compliance with deadlines. Manage School Appointments and Promotions Committees to ensure timely Dean’s Office review. Implement process improvements and provide hands-on training to department faculty affairs administrators, directors of faculty affairs, and associate directors of finance and administration; provide subject matter expertise to the population on faculty affairs matters. Liaise with OAA staff to facilitate workflow across clinician educator, teaching titles, visiting and short-term academic populations, and with OAA leadership objectives. Oversee documentation of annual counseling for assistant and associate professors and senior faculty annual meetings; participate in organizing faculty workshops on reappointments and promotions. Advise faculty and staff on exception requests policy and draft exception requests to the Provost’s Office as needed. Advise on policy for endowed professorship nominations, sabbaticals, and other leaves when necessary. Establish and maintain strong working relationships with Faculty Compensation, the Provost’s Office, Office of General Counsel, Office of Faculty Development, Diversity, and Engagement, Research Management Group, Office of the Dean of Research, and other academic units. Represent the School of Medicine on university-wide committees convened by the Provost’s Office or other central units. Responsibilities cont.
Consult and advise senior faculty and administrative leadership on program and policy development; provide input to university leadership on institutional, academic, and administrative policies and guidelines. Conduct strategic analysis of data, policy, and information relevant to faculty affairs; identify and resolve issues affecting faculty affairs beyond the immediate organization. Ensure compliance with school and university policies; manage university faculty conflict of interest requirements as needed. Serve on school or Provost’s Office committees to provide input on faculty affairs issues; represent the organization to other university departments. Contribute to management and direction of academic and administrative policy development for programs and operations; interpret and explain policy changes to chairs and managers. Oversee collection, management, analysis, and reporting of faculty data including diversity and affirmative action; assist in ensuring policy compliance; allocate resources as needed. Direct faculty and/or academic staff supervisors and managers in interpretation and implementation of faculty affairs policies, procedures, and programs when appropriate. May provide input to university leadership on institutional policies; may direct staff to achieve organizational goals. Other duties as assigned. Qualifications
Desired Qualifications:
Experience in academic affairs, preferably in a Medical School setting. Education & Experience (required):
Bachelor’s degree and seven years of experience in administrative processes, or an equivalent combination of education and related experience. Knowledge, Skills and Abilities (required)
High attention to detail and accuracy. Excellent planning and organizational skills. Ability to manage multiple responsibilities, projects, and deadlines. Excellent communication skills. Strong negotiation and interpersonal skills. Experience managing complex administrative processes. Experience training staff and evaluating a body of work. Problem-solving and analytical abilities. Independent judgment and sensitivity. Expertise in business and management software and databases. Subject matter expertise for areas of responsibility. Ability to work well with Stanford colleagues, clients, and external organizations. Commitment to safety and using safety training and lessons learned to promote safe behaviors. Physical Requirements
Desk-based computer tasks; frequent sitting; occasional standing/walking and fine manipulation. Occasional twisting/bending/stooping/squatting; reaching above shoulders; grasping; using a telephone. Rarely sort/file paperwork; kneel/crawl; lift/carry/push/pull up to 10 pounds. Reasonable accommodation will be provided for applicants with disabilities as required by law. Working Conditions
Occasional extended hours. Work Standards
Interpersonal skills: ability to work with Stanford colleagues, clients, and external organizations. Promote culture of safety: demonstrate commitment to safety; communicate concerns; promote safe behaviors. Compliance with all applicable University policies and procedures, including personnel policies in the Administrative Guide. This role is open to candidates anywhere in the United States. The compensation range and pay details are provided in the job posting. The University provides pay ranges and a comprehensive rewards package; specifics may be discussed during the hiring process. The University is an equal employment opportunity and affirmative action employer. The job duties listed are typical examples and not a comprehensive inventory of all duties. Additional duties may be assigned.
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