The California State University
Department Analyst (3 Positions)
The California State University, San Jose, California, United States, 95199
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Department Analyst (3 Positions)
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The California State University San José State University’s Charles W. Davidson College of Engineering is an innovative, collaborative, and supportive environment that empowers employees to achieve professional and personal goals while contributing to the university’s student-centered mission. The College of Engineering at San Jose State University is comprised of ten departments and independent programs which employ nearly 400 faculty and staff to support more than 7,000 local and international students. The expert staff frequently work with multiple external stakeholders and partners from across campus and other institutions. Job Summary Reporting to the Director of Resources and Operations, the Department Analyst will perform administrative and supervisory duties under general direction but work independently to achieve specified outcomes for the college and designated department(s). The Department Analyst will provide administrative and analytical support in the areas of budget analysis, coordination of fiscal resources, personnel/human resources, academics and scheduling, health and safety, office administration, and communication. The Department Analyst will provide back-up support to departments as assigned, and will serve as an on-site supervisor to student employees. This position advances strategic initiatives and ensures day-to-day business functions are aligned with the core values of equity, diversity, inclusion, and accessibility. Key Responsibilities Project annual budgets for department(s) based on analysis of past and projected expenditures to set allocations and administer accounts for department offices, classrooms, labs, and programs. Analyze needs of department(s) and make necessary purchasing plans for supplies, business stationery, equipment, professional development, services, catering, hospitality, promotional items, etc. Collect, review, and log student timesheets; Track monthly student support usage and analyze data to ensure compliance with student employee budget allocations for various accounts and funding sources. Assist with the onboarding and offboarding of new employees, including faculty/lecturers, chairs, staff, and student employees. Plan and administer all aspects of tenure-track faculty and lecturer recruitment processes, including advertising, creating application reports, phone interviews, site visits, and recruitment reports. Provide oversight and process hiring appointment and reappointment documents for temporary faculty to ensure accuracy and compliance with hiring policies, in consultation with the Dean's office and Department Chair(s). Process and complete all aspects of recruitment and hiring for student employment positions, including creating and maintaining Handshake postings, reviewing application materials, coordinating interviews, and facilitating the hiring and onboarding process. Train new student assistants and provide direct supervision to student assistants, including coordinating monthly schedules and workflow, and updating training materials. Manage the class scheduling process for regular academic terms and intersession(s), including schedule changes, additions, cancellations. Collect, review and analyze course syllabi to ensure compliance with university and department policies, course level information, and accessibility features. Collect, maintain, and prepare curriculum and assessment related materials, including Program Assessment (ABET, WASC) documents and records. Provide general operational support for the designated department(s). Prepare documents and reports as requested by Department Chair(s), Faculty, and Dean’s Office. Address concerns, answer questions, and provide guidance for faculty, staff, students, prospective students, alumni, industry professionals, and the general public. Knowledge, Skills & Abilities Strong oral and written communication skills. Demonstrated knowledge of English grammar, business writing, punctuation and spelling; ability to compose and appropriately format correspondence, presentations, and reports. Excellent organizational and coordination skills. Detail-oriented, multi-tasker with the ability to perform accurately. Ability to quickly learn and apply a variety of state, federal, CSU, and SJSU policies and procedures. Ability to perform business math, analyze salary data, calculate ratios and percentages, track financial data, and make accurate projections. Working experience of Google Apps and Microsoft Office software. Ability to track, analyze and summarize data using spreadsheets. Working knowledge of data analysis tools and electronic forms. Ability to make presentations; mastery of social media; experience in web editing and web applications. Ability to schedule, coordinate, and guide work of student employees. Ability to work as part of a team, and handle multiple work unit priorities and projects. Ability to effectively establish and maintain cooperative and positive working relationships. Ability to work with a diverse population, including students and faculty. Ability to maintain confidentiality and appropriately handle sensitive situations. Ability to work in a fast-paced educational, community service, or customer service environment. Required Qualifications A bachelor's degree and/or equivalent training. Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Experience working in a higher education environment. Three years of progressively responsible administrative support work experience. Experience with Microsoft Office, Google Suite, PeopleSoft, Calendaring, Zoom, and DocuSign. Compensation Classification: Administrative Analyst/Specialist – Non-Exempt Anticipated Hiring Range: $5,623/month - $5,736/month CSU Salary Range: $4,799/month - $6,992/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period:
October 6, 2025 through October 20, 2025 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, sex, sexual orientation, or veteran status. Reasonable accommodation is provided for applicants with disabilities. San José State University employees are mandated reporters under the California Child Abuse and Neglect Reporting Act.
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Department Analyst (3 Positions)
role at
The California State University San José State University’s Charles W. Davidson College of Engineering is an innovative, collaborative, and supportive environment that empowers employees to achieve professional and personal goals while contributing to the university’s student-centered mission. The College of Engineering at San Jose State University is comprised of ten departments and independent programs which employ nearly 400 faculty and staff to support more than 7,000 local and international students. The expert staff frequently work with multiple external stakeholders and partners from across campus and other institutions. Job Summary Reporting to the Director of Resources and Operations, the Department Analyst will perform administrative and supervisory duties under general direction but work independently to achieve specified outcomes for the college and designated department(s). The Department Analyst will provide administrative and analytical support in the areas of budget analysis, coordination of fiscal resources, personnel/human resources, academics and scheduling, health and safety, office administration, and communication. The Department Analyst will provide back-up support to departments as assigned, and will serve as an on-site supervisor to student employees. This position advances strategic initiatives and ensures day-to-day business functions are aligned with the core values of equity, diversity, inclusion, and accessibility. Key Responsibilities Project annual budgets for department(s) based on analysis of past and projected expenditures to set allocations and administer accounts for department offices, classrooms, labs, and programs. Analyze needs of department(s) and make necessary purchasing plans for supplies, business stationery, equipment, professional development, services, catering, hospitality, promotional items, etc. Collect, review, and log student timesheets; Track monthly student support usage and analyze data to ensure compliance with student employee budget allocations for various accounts and funding sources. Assist with the onboarding and offboarding of new employees, including faculty/lecturers, chairs, staff, and student employees. Plan and administer all aspects of tenure-track faculty and lecturer recruitment processes, including advertising, creating application reports, phone interviews, site visits, and recruitment reports. Provide oversight and process hiring appointment and reappointment documents for temporary faculty to ensure accuracy and compliance with hiring policies, in consultation with the Dean's office and Department Chair(s). Process and complete all aspects of recruitment and hiring for student employment positions, including creating and maintaining Handshake postings, reviewing application materials, coordinating interviews, and facilitating the hiring and onboarding process. Train new student assistants and provide direct supervision to student assistants, including coordinating monthly schedules and workflow, and updating training materials. Manage the class scheduling process for regular academic terms and intersession(s), including schedule changes, additions, cancellations. Collect, review and analyze course syllabi to ensure compliance with university and department policies, course level information, and accessibility features. Collect, maintain, and prepare curriculum and assessment related materials, including Program Assessment (ABET, WASC) documents and records. Provide general operational support for the designated department(s). Prepare documents and reports as requested by Department Chair(s), Faculty, and Dean’s Office. Address concerns, answer questions, and provide guidance for faculty, staff, students, prospective students, alumni, industry professionals, and the general public. Knowledge, Skills & Abilities Strong oral and written communication skills. Demonstrated knowledge of English grammar, business writing, punctuation and spelling; ability to compose and appropriately format correspondence, presentations, and reports. Excellent organizational and coordination skills. Detail-oriented, multi-tasker with the ability to perform accurately. Ability to quickly learn and apply a variety of state, federal, CSU, and SJSU policies and procedures. Ability to perform business math, analyze salary data, calculate ratios and percentages, track financial data, and make accurate projections. Working experience of Google Apps and Microsoft Office software. Ability to track, analyze and summarize data using spreadsheets. Working knowledge of data analysis tools and electronic forms. Ability to make presentations; mastery of social media; experience in web editing and web applications. Ability to schedule, coordinate, and guide work of student employees. Ability to work as part of a team, and handle multiple work unit priorities and projects. Ability to effectively establish and maintain cooperative and positive working relationships. Ability to work with a diverse population, including students and faculty. Ability to maintain confidentiality and appropriately handle sensitive situations. Ability to work in a fast-paced educational, community service, or customer service environment. Required Qualifications A bachelor's degree and/or equivalent training. Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Experience working in a higher education environment. Three years of progressively responsible administrative support work experience. Experience with Microsoft Office, Google Suite, PeopleSoft, Calendaring, Zoom, and DocuSign. Compensation Classification: Administrative Analyst/Specialist – Non-Exempt Anticipated Hiring Range: $5,623/month - $5,736/month CSU Salary Range: $4,799/month - $6,992/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period:
October 6, 2025 through October 20, 2025 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, sex, sexual orientation, or veteran status. Reasonable accommodation is provided for applicants with disabilities. San José State University employees are mandated reporters under the California Child Abuse and Neglect Reporting Act.
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