San José State University
Overview
Join to apply for the
Department Analyst
role at
San José State University . Reporting to the Director of Resources and Operations, and receiving work lead direction from the Department Chair of Teacher Education, this position provides work lead direction for the day-to-day operations and activities of the department. The incumbent works with limited supervision to provide highly complex administrative analyst support to the Department Chair, faculty, students, and staff. The role manages the department budget and office operations to maintain long-term fiscal continuity across multiple funds, analyzes operations and fiscal management, processes faculty hires, and plans/administrates operational systems. The position also offers recommendations to the chair and faculty on strategic resource investments and supports department scheduling in coordination with units within the college and across campus. The incumbent handles confidential information for faculty and students and, with the chair, disseminates information for the MA and credential programs to students, faculty, and the public.
Key Responsibilities
Project annual department budget based on analysis of past and projected expenditures. Analyze fiscal needs and performance, set budget allocations, and administer accounts for department programs; provide monthly reports to the chair. Compile and analyze department expenditure data and respond to budget inquiries to resolve issues. Reconcile department allocations and budgets with DRO. Manage financial transactions through FTS, pcard and Go card processes. Supervise all operational aspects of the faculty recruitment processes. Manage appointments for temporary faculty, visiting scholars, and student workers. Manage CHRS processes and prepare appointment and reappointment paperwork for temporary faculty, ensuring salary accuracy in consultation with the Department Chair and the Dean’s Office. Oversee organization and maintenance of faculty and staff files for the department. Provide customer service and serve as a resource on university, college, graduate policies and procedures for faculty, staff, students, donors, and the public. Evaluate procedures and recommend improvements for administrative functions and operations. Oversee allocation and administration of department facilities and resources (office space, telephones, supplies, computing, equipment). Plan and oversee the financial, logistical, and operational details of department special programs, meetings and events. Manage and process student, faculty and department records in compliance with FERPA and other confidentiality requirements; assist Chair and Program Coordinators in scheduling appointments. Provide work lead supervision for ASC and student assistants.
Knowledge, Skills & Abilities
Knowledge of general office procedures, methods and policies. Knowledge of information processing procedures, including relational databases to input data, run queries, and generate reports. Knowledge of or ability to learn and use PeopleSoft Student Information systems. Ability to check and verify complex records, interpret academic documents (e.g., student transcripts). Ability to write correspondence, prepare standard reports, and demonstrate thoroughness and accuracy. Ability to interpret state regulations and ensure compliance with standards. Ability to maintain confidentiality of information. Excellent oral and written communication skills and a client-focused, service orientation. Ability to work collegially with staff and College administrators. Ability to take initiative and independently plan, organize, coordinate, and perform work amid diverse demands. Ability to manage multiple significant projects simultaneously in a detailed, organized manner. Ability to communicate with constituents professionally and respectfully.
Required Qualifications
A bachelor’s degree and/or equivalent training. Administrative work experience involving analysis leading to development or improvement of administrative policies, procedures, practices, or programs.
Preferred Qualifications
Experience with Zoom, MS Office, OnBase, Adobe, and DocuSign. Experience with PeopleSoft, course scheduling, faculty appointments, and related Faculty Services procedures. Experience preparing and reconciling budgets and financial documents. Higher education experience in accounting, finance, business, academic planning, program support, or related areas. Two years of progressively responsible administrative work experience. Experience with database management and administrative support.
Compensation
Classification: Administrative Analyst/Specialist – Non-Exempt Anticipated Hiring Range: $5,000/month - $5,899/month CSU Salary Range: $3,879/month - $7,488/month San José State University offers a comprehensive benefits package typically worth 30-35% of base salary. For more information, see the Employee Benefits Summary.
Application Procedure
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period:
September 23, 2025 through October 7, 2025 . This position is open until filled; applications received after screening has begun will be considered at the university’s discretion.
Contact Information
University Personnel jobs@sjsu.edu 408-924-2252
Equal Employment Statement
San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, sex, sexual orientation, and veteran status. Reasonable accommodation is provided for applicants with disabilities. All employees are mandated reporters under applicable laws and CSU policies.
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Join to apply for the
Department Analyst
role at
San José State University . Reporting to the Director of Resources and Operations, and receiving work lead direction from the Department Chair of Teacher Education, this position provides work lead direction for the day-to-day operations and activities of the department. The incumbent works with limited supervision to provide highly complex administrative analyst support to the Department Chair, faculty, students, and staff. The role manages the department budget and office operations to maintain long-term fiscal continuity across multiple funds, analyzes operations and fiscal management, processes faculty hires, and plans/administrates operational systems. The position also offers recommendations to the chair and faculty on strategic resource investments and supports department scheduling in coordination with units within the college and across campus. The incumbent handles confidential information for faculty and students and, with the chair, disseminates information for the MA and credential programs to students, faculty, and the public.
Key Responsibilities
Project annual department budget based on analysis of past and projected expenditures. Analyze fiscal needs and performance, set budget allocations, and administer accounts for department programs; provide monthly reports to the chair. Compile and analyze department expenditure data and respond to budget inquiries to resolve issues. Reconcile department allocations and budgets with DRO. Manage financial transactions through FTS, pcard and Go card processes. Supervise all operational aspects of the faculty recruitment processes. Manage appointments for temporary faculty, visiting scholars, and student workers. Manage CHRS processes and prepare appointment and reappointment paperwork for temporary faculty, ensuring salary accuracy in consultation with the Department Chair and the Dean’s Office. Oversee organization and maintenance of faculty and staff files for the department. Provide customer service and serve as a resource on university, college, graduate policies and procedures for faculty, staff, students, donors, and the public. Evaluate procedures and recommend improvements for administrative functions and operations. Oversee allocation and administration of department facilities and resources (office space, telephones, supplies, computing, equipment). Plan and oversee the financial, logistical, and operational details of department special programs, meetings and events. Manage and process student, faculty and department records in compliance with FERPA and other confidentiality requirements; assist Chair and Program Coordinators in scheduling appointments. Provide work lead supervision for ASC and student assistants.
Knowledge, Skills & Abilities
Knowledge of general office procedures, methods and policies. Knowledge of information processing procedures, including relational databases to input data, run queries, and generate reports. Knowledge of or ability to learn and use PeopleSoft Student Information systems. Ability to check and verify complex records, interpret academic documents (e.g., student transcripts). Ability to write correspondence, prepare standard reports, and demonstrate thoroughness and accuracy. Ability to interpret state regulations and ensure compliance with standards. Ability to maintain confidentiality of information. Excellent oral and written communication skills and a client-focused, service orientation. Ability to work collegially with staff and College administrators. Ability to take initiative and independently plan, organize, coordinate, and perform work amid diverse demands. Ability to manage multiple significant projects simultaneously in a detailed, organized manner. Ability to communicate with constituents professionally and respectfully.
Required Qualifications
A bachelor’s degree and/or equivalent training. Administrative work experience involving analysis leading to development or improvement of administrative policies, procedures, practices, or programs.
Preferred Qualifications
Experience with Zoom, MS Office, OnBase, Adobe, and DocuSign. Experience with PeopleSoft, course scheduling, faculty appointments, and related Faculty Services procedures. Experience preparing and reconciling budgets and financial documents. Higher education experience in accounting, finance, business, academic planning, program support, or related areas. Two years of progressively responsible administrative work experience. Experience with database management and administrative support.
Compensation
Classification: Administrative Analyst/Specialist – Non-Exempt Anticipated Hiring Range: $5,000/month - $5,899/month CSU Salary Range: $3,879/month - $7,488/month San José State University offers a comprehensive benefits package typically worth 30-35% of base salary. For more information, see the Employee Benefits Summary.
Application Procedure
Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period:
September 23, 2025 through October 7, 2025 . This position is open until filled; applications received after screening has begun will be considered at the university’s discretion.
Contact Information
University Personnel jobs@sjsu.edu 408-924-2252
Equal Employment Statement
San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, sex, sexual orientation, and veteran status. Reasonable accommodation is provided for applicants with disabilities. All employees are mandated reporters under applicable laws and CSU policies.
#J-18808-Ljbffr